Site Administrator

1 week ago


York, York City, United Kingdom Edge Careers Full time
Edge Careers are recruiting for a Site Administrator in the North Yorkshire area. The role will be providing clerical support to the project team, responsible for all administration and reception duties.

Start:
ASAP


Monday - Friday

8am - 5pm
-
Key Responsibilities:_

Reception Duties, including:

  • Answer all calls efficiently and courteously. Take accurate messages and pass these on as quickly as possible.
  • Greet all guests in a friendly, professional and courteous way, ensuring all signing in procedures are adhered to.
  • Maintain the reception/ visitors area ensuring that it is tidy at all times, monitor parking/ advise if vehicles need to be moved.
  • Monitor the security i.e alarms, keys and access to the building.
  • Deal with the incoming and outgoing post, and ensure it is distributes correctly, quickly and in accordance with QA procedures.
  • Be an ambassador for the company at all times i.e smart appearance, image and confidentiality.
  • Management of meeting rooms and meeting hospitality.
  • Handle deliveries and keep organised delivery notes.
  • Managing an updated contact list for the site.
  • To administer the operation of a sign in process for fire safety purposes.

Administration duties, including:

  • Responsible for site office set up and ongoing forms; filing system, spreadsheets, sign in sheet, projectspecific forms, etc.
  • Instigate systems for smooth running of the site administration.
  • Preparation and distribution of high quality documents, e.g presentations, submissions, reports, site signage, minutes, etc.
  • Keep accurate and up to date records of telephone lists, holidays, sickness, HSEQs documents.
  • Maintain QA procedures.
  • Responsible for the upkeep of the filing system.
  • Keep noticeboards up to date; safety/marketing/company announcements.
  • Keep stock of, and order cleaning supplies, stationery and copier suppliers.
  • Keep stock of, issue to site team, and order PPE.
  • Collate, prepare and follow up for information on monthly/weekly progress reports, with tight deadlines.
  • Processing induction forms, RAMS, permits to work and toolbox talk documentation.
  • Monitor expired CSCS Cards, etc and report to Site Manager.
  • Collating daily labour returns.
  • Flexibility in handling other administration needs of the project team.
  • Assist with chasing subcontractors for close out of snagging items.
  • Assist with O&M Collation and archiving.
  • Uploading documents to VFP.
  • Possible cover for document controller.
-
Experience and Skills_

  • Diligent and reliable
  • Pride in work
  • Interest in wider project and industry
  • Able to communicate with all levels of stakeholders
  • Helpful and flexible
  • Uses own initiative
  • Able to prioritise tasks effectively
  • Time Management
  • Able to work under pressure
-
Underpinning Training & CPD_

  • Proficient in all Microsoft Office programmes
    (required):
  • Proficient in using the Document managing system Viewpoint for project
    (Desirable)

Job Types:
Full-time, Temporary contract

Schedule:

  • Monday to Friday

Experience:

  • Administrative experience: 3 years (preferred)
Microsoft Office: 3 years (required)

  • Viewpoint for Project: 1 year (preferred)

Licence/Certification:

  • Driving Licence (preferred)

Work Location:
In person
  • Site Administrator

    1 week ago


    York, York City, United Kingdom Kier Group Full time

    We're looking for a Site Administrator/Secretary to join our Kier Construction team in York. Within this role, you can enjoy a competitive annual holiday entitlement with opportunities to buy/sell leave, a fantastic, matched pension scheme, a huge range of deals and discounts at many of your favourite brands and even more.Location: Full Sutton, YorkContract:...

  • Administrator

    1 week ago


    York, York City, United Kingdom Mitie Full time

    We are looking for an Administrator to join our Mitie Team to provide administrative support in a varied and interesting role. You will be part of a wider team including post duties and reception as well as managing n site works, projects and contractors visiting the site. Full training and uniform is provided. Working hours are Monday to Friday, 0800hrs to...


  • York, York City, United Kingdom John Sisk And Son Full time

    Site Administrator - York Station Gateway (Freelance)To provide clerical support to the project team, responsibile for all administration and reception duties.Receptions duties, including:Maintain the reception/visitors area ensuring that it is tidy at all times, monitor parking/advise if vehicles need to be moved.Monitor the security i.e. alarms, keys and...


  • York, York City, United Kingdom Charterhouse Recruitment Services Full time

    TECHNICAL ADMINISTRATORAre you looking for a varied and interesting administrative role, working alongside Project Managers?Are you looking to work as part of a very successful business with a reputation spanning 50 years+?Are you looking for a stable organisation during a time of economic uncertainty?Are you sick of your current role and looking for a fresh...

  • Administrator

    1 week ago


    York, York City, United Kingdom Page Personnel Full time

    Great competitive salary of £22k Great opportunity to join a growing businessAbout Our Client:Page Personnel are recruiting on behalf of their client who are a respected accredited law firm with offices in York, Wetherby and Malton. You will be joining a firm that has seen a significant growth over the last few years and has a large share of the legal...


  • York, York City, United Kingdom Yorkshire Ambulance Service NHS Trust Full time

    An exciting opportunity has arisen for an Academy Administrator within Yorkshire Ambulance Service Academy to work closely with the Academy's Education team.The post is a full time post, Monday to Friday, 8am - 4pmYAS Academy delivers and supports the education and development activities to approx. 5,000 staff and 1,300 volunteers across the four different...


  • York, York City, United Kingdom Yorkshire Ambulance Service NHS Trust Full time

    An exciting opportunity has arisen for an Academy Administrator within Yorkshire Ambulance Service Academy to work closely with the Academy's Education team.The post is full time office based, Monday to Friday, 8am - 4pm.YAS Academy delivers and supports the education and development activities to approx. 5,000 staff and 1,300 volunteers across the four...


  • York, York City, United Kingdom Kenton Black Full time

    Published February 15, 202 Location York, United Kingdom Category Construction Job Type Permanent Reference AMJ2001 Salary- £ £27000 per annum Contact Name Amy JaquesDESCRIPTION:Role: Construction Administrator / HR AdvisorLocation: YorkSalary: up to £27,000Company: Sub ContractorKenton Black currently has an exciting opportunity for an Administrator/HR...


  • York, York City, United Kingdom York Medical Group Full time

    Business AdministratorHours: 22.5 hrs per week- days TBC£11.63 per hr6 weeks annual leave and nest pensionSite: 32 Clifton, YorkYork Medical Group are a large, inner city practice and their own Primary Care Network serving a population of 44,000 over 8 sites and consider themselves as a forward thinking, innovative and driven team of professionals meeting...


  • York, York City, United Kingdom Monster Group Full time

    Monster Group (UK) Ltd is a thriving e-commerce retailer offering a diverse range of high quality and great value products to an international market. We source all our products direct from suppliers, retail them across 80 different platforms worldwide and distribute them directly to our customers from one of our Monster distribution centres. We pride...

  • Sales Administrator

    1 week ago


    York, York City, United Kingdom D. M. Keith Full time

    Sales Administrator - SKODA/SEAT/HONDA/KIA/FORD - based at Skoda / Cupra YorkThis is a fabulous opportunity to join a family run business in the AM top 100 and represent one of our fantastic manufacturer partners.We are looking for ambitious and driven individuals who are passionate in providing world class customer service.We believe our working hours are...


  • York, York City, United Kingdom Priory Medical Group Full time

    Prescription AdministratorPriory Medical Group, YorkDo you have a background in Primary Health Care or Pharmacy environment OR experience working in centralised administration and are wanting to further develop your skills?Do you have good attention to detail and enjoy following administrative protocol to resolve clinical and customer queries?Are you...


  • York, York City, United Kingdom Sodexo Group Full time

    We are looking for an Contract Administrator to join Sodexo in York - YO31 8TAWe are seeking a detail orientated and organised individual to join us at our prestigious corporate site You will be the heartbeat to keeping our team operating with precision and flawless efficiency What you'll do: Provide administrative support to ensure efficient office...


  • York, York City, United Kingdom Eden Brown Synergy Full time

    Recruitment Project AdministratorYou will also get the chance to help out on the assessment centre days themselves by recording scores and documenting feedback at the end of day debriefs, partnering with the IT teams to mitigate against any risk of IT failure and managing queries from assessors.Experience & Qualifications Required: Proven experience in an...

  • HR Administrator

    1 week ago


    York, York City, United Kingdom Gear4Music Full time

    Job AdvertAs an HR Administrator, you will collaborate closely with our HR Coordinator, primarily involved in supporting new starter paperwork, facilitating contract collation, obtaining references, and maintaining positive relationships throughout the onboarding process. Additionally, you will contribute to various project work within the HR domain.This is...


  • York, York City, United Kingdom Little Years Nursery Full time

    We are recruiting for a brand new role to support our Management Team.Are you extremely organised and love working in a fast-paced environment? If so, we could have a new role for you The role will be hours per week and can be based at any of our sites but you must be able to travel to all sites (Acomb, Kirbymoorside & Helmsley).Job Types: Part-time,...


  • York, York City, United Kingdom North Yorkshire County Council Full time

    Husthwaite CE Primary School & Apple Tree NurseryLow Street Husthwaite York, YO61 4QATel: Part of the Husthwaite & Sessay CE Primary FederationExecutive Headteacher: Miss Fiona Bennett***School AdministratorAn exciting opportunity has arisen for a School Administrator to work at Husthwaite CE Primary School, required to start in September 2023. The post is...


  • York, York City, United Kingdom Persimmon Homes Full time

    From the commitment we pour into our homes, to the belief we bring to supporting amazing careers, a role at Persimmon is a springboard for Building Your New Possible. Discover new opportunities to grow, learn new skills and release your potential.We're Persimmon Homes, a FTSE 250 listed company and a leading UK house builder serving local communities across...


  • York, York City, United Kingdom Monster Group Full time

    Monster Group (UK) Ltd is a thriving e-commerce retailer offering a diverse range of high quality and great value products to an international market. We source all our products direct from suppliers, retail them across 80 different platforms worldwide and distribute them directly to our customers from one of our Monster distribution centres. We pride...


  • York, York City, United Kingdom Reed Full time

    Job Title: Project Administrator at an innovative and award-winning service providerCompany: Based just east of YorkThis company is currently searching for a Project Administrator to support the Operations Manager. It's a great opportunity to join a team that plays a crucial role in the smooth operation of the business.Responsibilities:Handling operational...