Refugee & Asylum Seeker Service (Rass) Administrator

2 weeks ago


Horley, Surrey, United Kingdom Alliance for Better Care Full time

Job summary


This role is to provide administrative support to the Asylum Seeker & Refugee Support Service with further scope for expansion into other areas of operational management within the Clinical Services Team.

The administrator will be responsible for liaising with the Service Manager and supporting the operationalisation of the project plan.

About us


Alliance for Better Care CIC is a pro-active, forward-thinking GP federation that unites 47 GP practices across 12 Primary Care Networks in Surrey and Sussex.

We support our primary care colleagues to transform how healthcare is managed within the community.


Our strength lies not just in our ability to connect all areas of primary care, but also in the way we support and strengthen the role primary care plays in the rest of the system.

We are the glue that helps bind them together.

We work with and listen to our GP practices, PCNs, hospitals, community organisations and the third sector.

These vital partnerships ensure that, together, we deliver a truly integrated approach that offers the support and expertise needed to effectively serve our communities.

As a membership organisation, we have the ability to share our expertise at scale, and were happy to do so.


Job description

  • To support mobilisation of the response to Asylum Seeker & Refugee placement into the ABC member practice footprint
  • To set up for and be on site administrator during clinic days, including registrations and health checks
  • Planning appointment lists for health checks, vaccinations and screening clinics
  • Preparation for clinics, including test requests, printing, labelling, and restocking equipment
  • Using Lantum to book the rota for clinical and non clinical staff associated with the project
  • Management of clinical handover sheets
  • Supporting the management of stock of clinical equipment and supplies
  • Use of SystmOne and Emis to build rotas, clinics and input data and run reports
  • Support Clinicians with queries where possible
  • Allocating FP10s to clinics and clinicians following our FP10 processes
  • Booking interpreters/ translation services
  • Maintaining and updating spreadsheets
  • Collating health check and screening totals to send to practices
  • Attend, take minutes and update action logs at relevant meetings
  • Responding to ad hoc needs, including planning clinics and liaising with hotels
  • Always maintain full patient confidentiality, adhering to Information Governance guidelines

General Responsibilities:

  • Work as part of the team to seek feedback, continually improve the service and contribute to business planning
  • Undertake any tasks consistent with the level of the post and the scope of the role, ensuring that work is delivered in a timely and effective manner
  • Undertake and complete any relevant training as assigned and ensure all training is in date
  • Treat patients with empathy and respect and conduct oneself in a professional manner
  • Provide administrative support for meetings and training days

Person Specification

Skills
Essential

  • Able to prioritise competing demands
  • Proactively managing own workload
  • Excellent oral and written communication skills
  • Resilient, adaptable and able to problem solve effectively
  • Excellent organisational skills
  • Able to work under pressure
  • Ability to build and maintain effective working relationships with a range of stakeholders
  • Ability to communicate effectively in challenging situations

Experience
Essential

  • Experience of working within a healthcare setting
  • Demonstrable commitment to professional and personal development
  • Excellent IT skills, particularly in Excel, Outlook and/or Microsoft Teams
  • Experience with planning, logistics and data management
Desirable

  • Experience with clinical systems

Disclosure and Barring Service Check

Job Types:
Full-time, Fixed term contract

Contract length: 6 months

Salary:
£25,968.88 per year

Benefits:

  • Company pension
  • Cycle to work scheme
  • Onsite parking
  • Sick pay

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • Horley, Surrey: reliably commute or plan to relocate before starting work (required)

Work authorisation:

  • United Kingdom (required)

Work Location:
One location

Application deadline: 22/02/2023

  • Horley, Surrey, United Kingdom SGN Full time £27,000

    Salary: £27k per annum (Dependent on skills & qualifications) Reference: REQ3897 Do you want to be a part of an innovative and supportive team, where there are great opportunities for career progression and development? As a People Services Administrator, working within our HR Service Centre, you will be instrumental in providing valued support to our...


  • Horley, Surrey, United Kingdom Huntress Full time

    AdministratorTemporary - immediate startHorley - Office based£11 per hour plus free parking on site2-3-month contract - could lead to permanent for the right personAre you a strong Administrator with excellent attention to detail? Are you available immediately for a temp assignment?Our client based are looking for an organised and people focused...


  • Horley, Surrey, United Kingdom Huntress Full time

    Do you have customer service and administration experience?Are you available immediately for a temporary assignment for approximately 6-8 weeks?We are recruiting for a people focused Administrator on behalf of a reputable business on the outskirts of Horley, to start a temporary assignment for 6-8 weeks whilst they look to recruit permanently.Working hours...

  • Vehicle Administrator

    2 weeks ago


    Horley, Surrey, United Kingdom Jago Consultants Full time

    Vehicle Service Administrator needed by my Horley based motor garage.We are currently working with a motor garage in the Horley area of Surrey who are looking to recruit a Vehicle Service Administrator to their team.Salary £ 25,000Monday to Friday plus every other Saturday morningThe role is to work in the Aftersales department to support the front-line...

  • Service Advisor

    2 weeks ago


    Horley, Surrey, United Kingdom Jago Consultants Full time £25,000

    Vehicle Service Administrator needed by my Horley based motor garage. We are currently working with a motor garage in the Horley area of Surrey who are looking to recruit a Vehicle Service Administrator to their team. Monday to Friday plus every other Saturday morning The role is to work in the Aftersales department to support the front-line team. Service...

  • Administrator

    2 weeks ago


    Horley, Surrey, United Kingdom Patricia White's Full time

    At Patricia Whites, part of the Trinity Homecare Group, our vision is to help people live independently within the comfort of their own homes. As an administrator, you will provide essential to support the Care Relationship team with various administrative tasks and general office duties.This is an exciting opportunity for someone with previous...


  • Horley, Surrey, United Kingdom Alliance for Better Care CIC Full time

    Job Title: Workflow Administrator at Alliance for Better CareThe Workflow At Scale service aims to relieve practices by allowing them to outsource work to an efficient team of administrators and clinicians.Main Responsibilities:Process all correspondence according to agreed protocolsFile letters and documentation into patient recordsComplete actions...

  • Office Administrator

    2 weeks ago


    Horley, Surrey, United Kingdom Ascendit Lifts Ltd Full time

    We are looking for an Office Administrator Temp based in Horley.Fancy an exciting new career in Customer Care and Administration?How would you enjoy working for a growing, well-established company who really cares about the wellbeing, empowerment, and success of every person? Who respects and listens to its people and its customers?Are you somebody who is...

  • Office Administrator

    2 weeks ago


    Horley, Surrey, United Kingdom Ascendit Lifts Ltd Full time

    We are looking for an Office Administrator Temp based in Horley.Fancy an exciting new career in Customer Care and Administration?How would you enjoy working for a growing, well-established company who really cares about the wellbeing, empowerment, and success of every person? Who respects and listens to its people and its customers?Are you somebody who is...

  • Administrator

    2 weeks ago


    Horley, Surrey, United Kingdom Page Personnel - UK Full time

    Immediate start with an extremely progressive company Full training provided and supportive working cultureAbout Our Client:My client are a fasting growing business who have recently merged with another business so its a very exciting time to join the organisation. They have a hugely supportive working environment with full training provided and they offer...

  • Team Administrator

    2 weeks ago


    Horley, Surrey, United Kingdom Govia Thameslink Railway Full time

    Key Info Role: Team Administrator / Organiser Contract: 6 Month Fixed Term Contract We are looking for a Team Organiser to join Gatwick Express for 6 months. This exciting opportunity is ideal for someone looking to start and develop a career with the railway. Supporting the team of 8 managers and almost 200 colleagues across Gatwick and London...


  • Horley, Surrey, United Kingdom Reed Business Support Full time

    Monday-Friday 9am - 5pm.Receptionist/Administrator required to join a small, friendly and established organisation in Horley.A varied and interesting role - duties to include:Meeting and greeting clientsData inputInvoicingScanningEssential requirements:Must have good attention to detailExcellent customer serviceProfessional, polite, friendly mannerOf benefit...


  • Horley, Surrey, United Kingdom First Recruitment Services Limited Full time

    Position:Administration Assistant- Salary: £11.01 per hour- Location: Horley- Hours:Monday to Friday - 8am - 5pmDuties will include: Front Office coordination between Provide Invoicing, billing, and Recharge support to depots. Provide Liability Management Information to the business and external Dealing with external and internalKey Skills required:...


  • Horley, Surrey, United Kingdom Elysium Healthcare Full time

    Are you an experienced administrator – ideally with knowledge of the Mental Health Act or a qualification in it - looking for a new challenge? If so, join Emerald Place Clinic as a Mental Health Act Administrator. As the Mental Health Act and Administrator you will work as part of the administration team at a 12-bed general adolescent inpatient unit for...


  • Horley, Surrey, United Kingdom WCS Group Full time

    Salary: £23,000 to £25,000 per annum based on experienceHours: Monday to Thursday 9am -5pm, and Friday 8am – 4pm, 35 hours per weekLocation: Horley, RH6 9GAWelcome to an exciting opportunity at Musketeers Services Ltd, part of WCS Group, for a Service Delivery Coordinator.About WCS Group:We take pride in our team and genuinely care for our employees,...


  • Horley, Surrey, United Kingdom Office Angels Full time

    Filing / Scanning Administration Assistant - immediate start£11 an hourHorley based, parking on siteOngoing role9-5 Monday to FridayAs a Records Administrator your varied responsibilities will range from filing, retrieval, archiving, manual handling and general upkeep of medical records.You will liaise closely with departments to provide an effective...


  • Horley, Surrey, United Kingdom YourRecruit (UK) Full time

    Our client is a fast-growing, technology-based business who are a market leader in the provision of energy data and services. They have been established for over 40 years and as a business, they currently have over 3.5k customers and employ over 300 people - this role will be based at their Horley office. They are looking for an experienced Sales Support...


  • Horley, Surrey, United Kingdom YourRecruit Group Full time

    Our client is a fast-growing, technology-based business who are a market leader in the provision of energy data and services. They have been established for over 40 years and as a business, they currently have over 3.5k customers and employ over 300 people - this role will be based at either their Epsom or Horley sites. They are looking for a motivated...

  • HR Assistant

    2 weeks ago


    Horley, Surrey, United Kingdom Reed Human Resources Full time

    Reed HR have been engaged by a global technology leader, who are looking to recruit an experienced HR Administrator into the HR function. This role will join an expanding Shared Services HR team. The role will support the HR administrative processes for the HR Department. The individual will be working within a fast-paced Support Centreenvironment where...


  • Horley, Surrey, United Kingdom NHS South Central and West Commissioning Support Unit Full time

    An outstanding opportunity has arisen for a highly motivated person to join our friendly and busy Child Health Information Service, to provide administrative support.We are currently agile working from home.We are looking for someone who is enthusiastic, uses their own initiative and is organised, with a desire to support colleagues and resolve issues.An...