School Office Administrator Lymm, Uk
1 week ago
Job description:
School Office Administrator
Job details:
Contract type:
Full Time/ Permanent
Reporting to:
Head of School, Executive Headteacher, EQL
Main responsibilities and tasks:
The Administrator, under the direction of the Head of School, will take a major role in working:
ØTo provide smooth, effective and efficient administrative support to the school
ØTo support the school's administration function with shared responsibility for the operation of the Management Information System
ØTo bring forward thinking administrative experience and ability to use the latest technologies and programmes
ØTo monitor and actively manage attendance and punctuality across the school and college
ØTo act as Clerk to the governors and take highly accurate minutes of governance and Senior Leadership meetings
ØTo monitor and actively manage procedures relating to admissions, managing induction paperwork for new students and securing the transfer of both manual and computerised records
ØTo be the first point of contact to provide a welcoming and professional reception service to all visitors and callers to the school
ØTo work accurately under pressure to meet multiple deadlines, taking initiative when required
ØTo work together as part of the School Office administration team
ØTo undertake other duties as directed by the Senior Leadership team
About You
As part of the team, you will be expected to have/be:
ØExcellent numeracy and literacy skills
ØGCSE/A levels(or equiv) in Maths and English
ØSound experience of a full range of administrative tasks
ØGeneral knowledge of office procedures
ØExperience with school safeguarding procedures.
ØThe ability to deal with Children with Autism / Sensory Processing
ØExperience of working in a Reception / use of switchboard
ØFamiliarity with a school's Safeguarding Policy
ØSome experience dealing with Attendance and Admissions in a school setting
ØBe competent in the use of a wide range of ICT packages including Microsoft office: Word; Excel; PowerPoint
ØHave the ability to communicate effectively, verbally and in writing, with members of the public, colleagues, students and official visitors
ØBe able to prioritise own workload and identify problems that may require actions by others
ØWork constructively and flexibly as part of a team, understanding school roles and responsibilities.
ØThe ability to establish, improve and develop systems
The successful applicant will have:
ØA highly professional approach to their work
ØThe ability to maintain confidentiality and a professional relationship with the parents in all matters concerning the students and the school.
ØGreat energy, patience, enthusiasm and hope
ØA real drive to make things happen
ØA passionate desire to make a difference
ØGood sense of humour
Person specification
Qualifications and training
- NVQ Level 3 (or equivalent) in Administration (Essential)
Experience
- Experience of working in an educational setting/ office environment (Essential)
- Experience of working with a range of Management Information Systems (MIS) (Desirable)
Skills and knowledge
- ICT knowledge (Essential)
- Excellent written and numeracy skills (Essential)
Personal qualities
Essential
- A commitment to getting the best outcomes for all students
- A commitment to promoting the ethos and values of the school
- Ability to work as part of a team
- Commitment to maintaining confidentiality
- Commitment to safeguarding and equality
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