School Office Administrator Lymm, Uk

1 week ago


Warrington, Warrington, United Kingdom Bright Futures Care Ltd Full time

Job description:
School Office Administrator

Job details:

Contract type:
Full Time/ Permanent

Reporting to:
Head of School, Executive Headteacher, EQL

Main responsibilities and tasks:

The Administrator, under the direction of the Head of School, will take a major role in working:
ØTo provide smooth, effective and efficient administrative support to the school

ØTo support the school's administration function with shared responsibility for the operation of the Management Information System

ØTo bring forward thinking administrative experience and ability to use the latest technologies and programmes

ØTo monitor and actively manage attendance and punctuality across the school and college

ØTo act as Clerk to the governors and take highly accurate minutes of governance and Senior Leadership meetings

ØTo monitor and actively manage procedures relating to admissions, managing induction paperwork for new students and securing the transfer of both manual and computerised records

ØTo be the first point of contact to provide a welcoming and professional reception service to all visitors and callers to the school

ØTo work accurately under pressure to meet multiple deadlines, taking initiative when required

ØTo work together as part of the School Office administration team

ØTo undertake other duties as directed by the Senior Leadership team

About You
As part of the team, you will be expected to have/be:
ØExcellent numeracy and literacy skills

ØGCSE/A levels(or equiv) in Maths and English

ØSound experience of a full range of administrative tasks

ØGeneral knowledge of office procedures

ØExperience with school safeguarding procedures.

ØThe ability to deal with Children with Autism / Sensory Processing

ØExperience of working in a Reception / use of switchboard

ØFamiliarity with a school's Safeguarding Policy

ØSome experience dealing with Attendance and Admissions in a school setting

ØBe competent in the use of a wide range of ICT packages including Microsoft office: Word; Excel; PowerPoint

ØHave the ability to communicate effectively, verbally and in writing, with members of the public, colleagues, students and official visitors

ØBe able to prioritise own workload and identify problems that may require actions by others

ØWork constructively and flexibly as part of a team, understanding school roles and responsibilities.

ØThe ability to establish, improve and develop systems

The successful applicant will have:

ØA highly professional approach to their work


ØThe ability to maintain confidentiality and a professional relationship with the parents in all matters concerning the students and the school.

ØThe ability to thrive in a busy environment

ØGreat energy, patience, enthusiasm and hope

ØA real drive to make things happen

ØA passionate desire to make a difference

ØGood sense of humour

Person specification

Qualifications and training

  • NVQ Level 3 (or equivalent) in Administration (Essential)

Experience

  • Experience of working in an educational setting/ office environment (Essential)
  • Experience of working with a range of Management Information Systems (MIS) (Desirable)

Skills and knowledge

  • ICT knowledge (Essential)
  • Excellent written and numeracy skills (Essential)

Personal qualities

Essential

  • A commitment to getting the best outcomes for all students
  • A commitment to promoting the ethos and values of the school
  • Ability to work as part of a team
  • Commitment to maintaining confidentiality
  • Commitment to safeguarding and equality


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