Admin & Operations Supervisor 12 - 14 Months, Fixed Term

1 week ago

Gateshead, Gateshead, United Kingdom Office Angels Full time

Job Advert: Admin & Operations Supervisor

Are you a dynamic and experienced office supervisor looking for an exciting new opportunity?

Our Client, a leading non-profit organisation in Gateshead, is seeking an Admin & Operations Supervisor to join their dedicated team on a fixed-term contract basis to cover maternity leave. This super varied role will see you managing a team and overseeing operational support functions to ensure smooth day-to-day operations.

The Perks:

  • Contract Type: Fixed Term Contract, 12-14 months, office based
  • Annual Salary: £30,550
  • Working Pattern: Monday - Friday, 9 AM - 4:30 PM, 35-hour week
  • Location: Gateshead, with free on-site parking
  • Culture: A positive, progressive culture within the organisation
  • Holidays: 26 days per year (plus bank holidays), increasing with service
  • Benefits: Enhanced family-friendly benefits
  • Pension: Contributory scheme with an employer contribution of up to 11%
  • Rewards: Platform with employee discounts across over 800 retailers
  • Development: In-house training and development opportunities

The Role:

To lead the team responsible for the efficient and timely delivery of support functions to ensure operational activity can continue on a day-to-day basis. Responsible for ensuring the smooth running of operational support functions including stock control, ordering, maintaining building security, and dispatch of finished production output.

Main Responsibilities:

  • Lead a team of 7, overseeing holiday, sickness, and absence management.
  • Work cooperatively across teams, ensuring business needs are met and providing support and advice to maintain service levels.
  • Responsible for purchasing ad hoc requests using company GPC card, ensuring all records are complete accurately and timely.
  • Oversee stock requirements to ensure optimal levels are maintained at all times.
  • Liaise with commercial clients and produce accurate reports of stock usage.
  • Oversee monthly and end-of-year stock takes ensuring accurate data is recorded and liaise with external auditors at year-end stock take by providing accurate information in response to queries.
  • Manage supplier relationships to ensure production materials are received timely, cost-efficiently, while maintaining quality standards.
  • Manage Sub Contracted stock process and maintain an accurate audit trail.
  • Support new product introduction by leading on raw materials, costings, and delivery times.
  • Responsible for improving production materials by sourcing suitable alternatives to support efficiencies, reduce waste, and cut costs.
  • Manage reception function including meeting and greeting visitors, ensuring security is maintained at all times by working within customer assurance requirements.
  • Responsible for carrying out local inductions for new starters.
  • Responsible for managing Royal Mail and Couriers for timely dispatch of all finished production output goods and ensuring all records are maintained for accurate invoicing.
  • Oversee work of Operational support team making decisions about priorities in relation to deployment of resources against work allocation; ensuring quality standards are maintained.

Next Steps: If you are a motivated and experienced office manager or team leader looking for a new challenge in the charity industry, this is the perfect opportunity for you. Join our client's dedicated team and make a positive impact.

Please Note: A DBS and financial sanctions check will be conducted before the successful candidate can start.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Apply now to be a part of a dynamic team that makes a real difference Due to the high volume of applications we cannot provide individual feedback, if you are not contacted within 3 business days of sending your application, please assume you have not been successful.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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