Events Assistant Apprentice
7 days ago
Job Purpose
To support the Foundations stewardship and engagement work through the administration of events for donors, community groups and internal stakeholders.
These include Seeing is Believing events for fundholders and potential donors, Voluntary Sector Conference and workshops, and the annual Vital Signs exhibition launch and other events.
Reporting to Marketing and Communications Manager
We are looking for a methodical detail focussed administrator with the ability to work across teams and liaise with suppliers, venues, donors, and community groups.
This role is to support the development of events from concept to execution working with other members of the team to ensure they are effective and timely.
1.
General Events support across the Foundation
- Using Eventbrite or Enthuse to set up events
- Use Excel or project platforms to create project sheet for individual events
- To encourage participation and monitor invitations and responses
- Deal with suppliers to order venues, catering, and entertainment
- Identify opportunities to maximise the impact of our events programme.
- Adapt and take on other responsibilities as may be required from time to time that are commensurate with your role.
2.
Support Seeing is Believing events
- Liaise with Donor leads i.e., Mayor, High Sheriff or Fundholder to set date and theme
- Arrange programme with community groups
- Make Travel arrangements
- Create and send out invites
- Coordinate replies
3.
Support Capacity Building Programme
- Support the administration of regular workshops and training
- Support the administration of Volunteer Conference
4.
Support Vital Signs Launch and Vital Thinking events
- Invite organisations to focus group meetings
- Liaise with suppliers, caterers, venue etc
- Create invite list for event and monitor replies.
Person Specification
Essential
- Excellent organisation and planning skills
- Ability to juggle competing workloads
- Good written and oral communication skills
- Experience of planning and managing events
- Good time management
- Good attention to detail
- Confident use of Microsoft Office suite (Excel, Outlook, and Teams)
- Willingness to work occasional evening and weekends
- Understanding of inclusive communications
Desirable
- Knowledge and understanding of the Voluntary Community Sector and how the sector enhances the quality of life for individuals and groups.
- Project management experience.
- Use of CRM systems to create campaigns.
Benefits
- Eligible for an NUS card for discounts in shops and restaurants
- Eligible for an apprenticeship oyster card
- Earn while you learn.
- No debt
- Automatic rise in pay after 1 year
- Remote learning
- Prizes and vouchers to be won (apprentice of the month)
- Secure a job with little or no experience
- Paid twice a month
Job Type:
Fixed term contract
Contract length: 21 months
Salary:
£9,630.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Befordshire, MK9 3HP: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have GCSE Grace 4/C or above in English and maths, or Level 2 Functional Skills equivalent?
- Why do you want to become an Events Assistant apprentice?
Work Location:
In person
Expected start date: 22/03/2023
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