Administration Assistant

1 week ago


Birmingham, Birmingham, United Kingdom ARK Consultancy Limited Full time

ROLE PROFILE

Role Title:
Administration Assistant

Reports To:
Administration Manager

Location:
Birmingham, UK

Working Hours:
Office Based | Mon-Fri | 09:00-17:30

Salary:
£26k - £28k

CLOSING DATE:
Friday 1st March pm)

TO APPLY:

If this opportunity to join and grow with an established consultancy appeals to you, please attach your CV with a one-page covering letter.

-
BACKGROUND


ARK Consultancy Limited (ARK) is a thriving business working throughout the UK, delivering a wide range of consultancy services primarily within the housing sector.

ARK also delivers a range of other business, social enterprise and employability support initiatives in housing and allied sectors.


We operate from our head office in Birmingham and we deliver our business activities through a combination of both directly-employed staff and self-employed associates.

ARK currently has a team of around 80 people and a multi-million pound turnover.
-
ROLE PURPOSE


A vital part of the Central Team, which supports our consultancy team, this role will provide high quality
administrative support to ARK's directors and the wider ARK team.

You will support with client work but also help with many internal tasks which are important for business operations on a day to day basis.

The role also includes covering reception at times and other office duties.
-
PRINCIPAL RESPONSIBILITIES
These duties and responsibilities will form the core of the work that you will be required to undertake.

ADMINISTRATION SUPPORT
Provide administrative support for ARK's directors, staff and associates and the wider team, as required, including:

  • taking minutes at meetings
- meeting planning and any associated travel and accommodation arrangements
- assisting with client/project specific work (incl. online research (about/for a client/piece of work), collating information (for reports/ presentations/proposals etc.) and booking of services (recruitment adverts etc.)
- collating documents/resources for meetings (incl. printing, photocopying, files)
- managing meeting room bookings (internal/external) and any related set up/catering/ IT requirements
- liaising with client support staff to ensure meeting rooms (and any necessary catering/IT requirements) are organised for any events at client offices (incl. parking arrangements and collating/printing any necessary documentation in advance)
- maintaining filing systems - keeping files on the server up to date and well organised
- using ARK's CRM system to update contact and project information (producing simple reports as requested)
- organising company social events
- supporting with the organisation of our regular team meetings
- assisting with staff and associate recruitment, onboarding and inductions

GENERAL SUPPORT

HEALTH AND SAFETY
- ensure security of the building is maintained
- be a trained First Aider
- be a Fire Warden, supporting the Facilities Manager in the maintenance and testing of the firefighting equipment
- carrying out DSE and workstation assessments for staff, as required, and sending reports to the Administration Manager noting any actions

OTHER
- ordering IT/office equipment (with approval from the Head of Business Services or Head of Finance)
- supporting the Finance and IT Administrator by liaising with ARK's IT service provider for general IT troubleshooting (_where appropriate_)
- providing support to the CHIC team, when required, in particular around the annual conference
- any other duties as instructed, within the broad scope of the role

This role is a key part of the Administration Team.

It is expected that tasks and responsibilities are shared across the team to ensure the smooth running of the business and that support is always available when needed, particularly in the absence of a team member.

Therefore, knowledge of other roles within the Administration Team is important, as you may be required to support or deliver these from time to time.


HEALTH AND SAFETY (GENERAL)

  • Observe all safety rules and always carry out safe working practices. Take reasonable care for your own health and safety and of other persons who may be affected by your acts or omissions at work.
  • Appraise yourself of all health and safety practices of client organisations when working in and from the client's offices.

DIVERSITY

  • Be aware of ARK's responsibilities to provide a service that reflects and respects the diverse communities in which we work.
  • Forge strong partnership relationships and communicate effectively with people from all sectors of the community, outside agencies and internal colleagues.

RISK MANAGEMENT

  • Play an active role in identifying, managing, and controlling risks relating to the activities of ARK.

ADDITIONALLY

  • Keep abreast of the changing face of the social housing operating environment through involvement in meetings, conferences, seminars, reading appropriate journals etc


  • Birmingham, Birmingham, United Kingdom Secretarial and Administration Full time

    Job Title:Customer Service AssistantSalary:£25,000 per annum (Potential monthly bonus and Christmas bonus)Location:BirminghamContract:Permanent, full time, 40 hours per weekHours:40-hour week, week on week off of 7:30-4:30 and 8:30-5:30 - 1 Saturday in every 4 is required, hours 8-12 and paid at time and a halfCOMPANY PROFILEA Leading UK company within the...


  • Birmingham, Birmingham, United Kingdom The Salvation Army Full time

    Please note; this is a Fixed Term position until 28 June 2025 (with possibility of extension)Working hours:Monday to Friday - Maximum 35 hrs per week (Shifts as detailed: 9am - 5pm or 12pm - 10pm)Interview date: To be confirmedOne of the UK's most inspiring and best known faith-based organisations is looking for meticulous Administrative Assistants to...


  • Birmingham, Birmingham, United Kingdom Swi-tch Full time

    Job Overview: The Administrative Assistant will support the General Manager by handling a variety of administrative tasks including data input, compliance monitoring, financial documentation, and research. This role is ideal for an individual with strong organisational skills, a good grasp of numbers, and a keenness to learn and grow within the company.Key...


  • Birmingham, Birmingham, United Kingdom John M Hayes Partnership Ltd Full time

    One of the country's largest firm of costs lawyers and law costs draftsmen is looking to recruit an Administrative Assistant to work from the Birmingham branch for 37 hours per week.The role will involve supporting both the Birmingham and Manchester offices, but will be based in the Birmingham office. It is an office based role, but there is potential for...


  • Birmingham, Birmingham, United Kingdom The Pioneer Group Full time

    Compass Support - Community HubsAdministration and Facility Management Assistant FTC (18.5 hours) Are you an organised, proactive and flexible person? Do you have a positive attitude and excellent verbal and communication skills? Does the prospect to join a team of professionals that are managing a network of community hubs and providing opportunities for...


  • Birmingham, Birmingham, United Kingdom Forever 1 Ltd Full time

    Forever 1 Ltd operates a network of beauty salons and kiosks across the UK. We are dedicated to providing exceptional beauty services to our clients and maintaining high standards of professionalism and customer satisfaction.We are seeking a detail-oriented and organised individual to join our team as an Administrative Assistant. This role will primarily...


  • Birmingham, Birmingham, United Kingdom Castle Fine Art & Washington Green Full time

    Administration Assistant - IntroductionIf you are an administration focused individual who is passionate about delivering great customer service, this is a unique opportunity to join the Castle Fine Art team. We are now recruiting an Administration Assistant to work in our Logistics department based at our premises on Spitfire Road, Erdington, B24 9PRThe...


  • Birmingham, Birmingham, United Kingdom Birmingham City Council Full time

    Start date: 2 September 2024Hours per week: 36.5, All year aroundHodge Hill CollegeBromford RoadBirminghamB36 8HBTelephone number: Contact email: Contract type: Permanent Hodge Hill College is seeking an enthusiastic and motivated individual to join our office team as a Clerical Assistant. This role involves providing administrative support to staff,...


  • Birmingham, Birmingham, United Kingdom Hays Specialist Recruitment Limited Full time

    FTC until June 2025 with possibility of extension. Charity based in Birmingham. Requires an ASAP startYour new companyYou will be working for a large worldwide charity with an exceptional reputation. You will be based in their Birmingham office as Administrative Assistant in a busy teamYour new roleAs Administrative Assistant you will provide high quality...


  • Birmingham, Birmingham, United Kingdom Glancy Nicholls Full time

    Position**:Administrative Assistant / ReceptionistJOB ROLEGlancy Nicholls Architects are looking for an Administrative Assistant/Receptionist to join our friendly, busy studio inthe Jewellery Quarter. This role is the main point of contact for visitors, clients, and suppliers, by telephone or inperson. They are expected to perform a variety of administration...


  • Birmingham, Birmingham, United Kingdom Utility Aid Full time

    Utility Aid is the UK's largest energy broker to the charity sector operating from nine locations across the country. We're passionate about helping charities save money - savings that they can use in their front-line services.As an Administrative Assistant you will play an integral part in developing and maintaining existing and new partner relationships...


  • Birmingham, Birmingham, United Kingdom Bond Bryan Ltd Full time

    Bond Bryan is a multi-disciplinary design led practice comprising Architects, Landscape Architects, Masterplanners and Interior Designers. With a diverse range of award-winning projects in both the public and private sector, we focus upon the creation of lasting sustainable environments that, first and foremost, will enrich the lives and experience of people...


  • Birmingham, Birmingham, United Kingdom Angela Mortimer plc Full time

    Administration Assistant (ID:14189):Job Role Administration Jobs Contract Type Perm Location Birmingham Salary- £12.00 p/h Date Added 10/05/202 Date Expires 07/06/202 Industry Healthcare Some of the responsibilities will entail: Liaising with key people to schedule meetings and calls Ensuring information is correctly documented and completed to deadlines...


  • Birmingham, Birmingham, United Kingdom Aston Tower Junior and Infant School Full time

    Job InformationAston Tower Junior and Infant SchoolUpper Sutton StreetBirminghamB6 5BETelephone Number:Job Start Date: As soon as possibleJob Information: We are looking to appoint a permanent part-time Administration Assistant to join our existing administration team. Be highly motivated and want to make a difference to the pupils of Aston Tower. Have prior...


  • Birmingham, Birmingham, United Kingdom Birmingham Women's and Children's NHS Foundation Trust Full time

    Job summary Are you an experienced administrator looking for a new opportunity. We are looking for a full time administrative assistant to join our friendly team working in the Dietetic Department at Birmingham Children's Hospital. You will be working as part of a team of 4 administrators, led by our Office Manager. You will be required to promptly...


  • Birmingham, Birmingham, United Kingdom Cygnet Full time

    We are looking for an organised HR Administrator Assistant with a passion for making a difference to others.Reporting into the Head of Reward the post holder will support the Reward Function, support in responding to benefits enquires as well monthly administrative process. There will also opportunities to take part in analytical projects.You will be working...


  • Birmingham, Birmingham, United Kingdom High Point Academy Full time

    Job InformationForward Education Trust - High Point AcademyFriar Park RoadWednesburyWS10 0JSTelephone number:Required as soon as possibleAn exciting opportunity has arisen to join High Point Academy. We are looking for a vibrant, kind, caring and exceptional Administration Assistant to join our team.Our educates secondary school pupils with a diagnosis of...


  • Birmingham, Birmingham, United Kingdom Ste Hamilton Ltd Full time

    This role will be Monday - Friday 9am-5pm'''Duties''' Maintain office supplies and equipment inventory Assist with data entry and record keeping Schedule appointments and manage calendars Coordinate meetings and events Prepare and distribute memos, letters, and other documents Assist in preparing financial reports and invoices Handle basic bookkeeping tasks,...


  • Birmingham, Birmingham, United Kingdom GT Stewart Solicitors Full time

    We are a renowned multiservice law firm committed to access to justice. Our lawyers specialise in criminal defence, family law, housing, civil liberties and human rights. We are a Legal 500 and Chambers UK recommended firm who are currently recruiting for Administration Assistant to join our Birmingham Office.Requirements of the role: Answering all inbound...


  • Birmingham, Birmingham, United Kingdom The Royal Wolverhampton NHS Trust Full time

    1 x 30 hour post availableThe post holder will provide administrative support to the Research Delivery Manager and a variety of CRN West Midlands staff including Research Delivery Managers, Speciality Leads, Portfolio Managers and CRN nursing staff. This will include typing and sending correspondence on their behalf, arranging appointments and providing...