HR Administrator

7 days ago


Swindon, Swindon, United Kingdom 4Social Work and Public Sector Staffing Full time

HR Administrator - Swindon (Temp Vacancy)

Umbrella Pay Rate:
up to £15 per hour depending on experience.


Full-Time (37 hours)

Job Purpose:

  • To process employee information, including starters and leavers, and amendments, ensuring the integrity and accuracy of data input onto the HR and Payroll system
  • To take responsibility for a wide range of HR administration including, but not limited to statutory maternity letters, childcare vouchers.
  • Processing all starters and leavers, assisting with full process when required.
  • Conduct weekly authorisation checks for employees contractual changes, relating to pay terms and conditions and grade. Liaising with HR colleagues as required.
  • Process invoices and complete payment processing for finance on a monthly basis.
  • DBS renewal tracking and monitoring across SBC on a quarterly basis.
  • Monthly monitoring of secondments, fixed term contracts, honorariums and acting up end dates, to ensure audit compliance is correct and the authorisation process is being followed.
  • Employee references, work permit and mortgage references upon request
  • Advise on right to work process, monitor and check all expiry's on a monthly basis.
  • Monthly retention payments to check eligibility, providing any data to senior HR advisors.
  • To support People, Culture and Organisational Resilience projects as required.

Accountabilities:

  • To be the first point of contact receiving and resolving basic HR queries and where appropriate forwarding specialist queries to, appropriate senior or advisors.
  • To develop a wide understanding of terms and conditions, pay scales and benefits related to SBC,giving accurate advice and support
  • Ensure that all advice is carried out in accordance within employment legislation requirements, HR policies.
  • Manage all HR administration tasks in line with defined deadlines.
  • Input contractual data onto ITrent within specified payroll deadlines
  • To contribute to improving processes including developing FAQ's on all areas allowing for consistency of advice and improving processes and procedures
  • Follows agreed methodology and process but is flexible to change when new ideas are agreed
  • Feed ideas, observations and suggestions for improvements when they become apparent
  • Works with other areas of the HR Administration team, to deliver objectives
  • To support People, Culture and Organisational Resilience projects as required.
  • Maintain accurate and uptodate management information systems
  • Manage, store, use and maintain 'personal data' ensuring compliance with the Council's Data Protection policy
  • Share expertise and skills with others in the team
  • Plans and implements personal and professional development, participating in training and other learning activities as required
  • Develop relationships with managers and employees, contributing to the development of the service.

We offer:

  • 24 hour one on one specialist consultant based within your geographical area
  • 4Recruitment Services Employee Benefits Programme
  • Our own dedicated payroll support ensuring you get the full benefits of your payment
**Recruitment is done in line with safe recruitment practices. 4Recruitment Services is an equal opportunities employer.
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