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Office Administrator
3 months ago
PURPOSE OF POSITION:
Provide a variety of administrative and accounting duties in support to the business.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.
More specifically, the person will:
- Answer and route calls using a multiline telephone system.
- Greet guests and vendors.
- Sort, distribute and prepare daily mail.
- Enter data to spreadsheets and generate reports.
- Partial responsibility for facility cleanliness
- Match and verify documentation received for inventory and other items purchased (packing slip, purchase order, invoice) and enter invoices for payment.
- Oversee invoicing of customers and entering data into business ERP.
- Maintain and add customer and vendor information in multiple databases.
- Oversee a range of administrative tasks related to running of the business including processing vendor invoices, ensuring fleet taxes and MOT are current, purchasing ancillary goods for the office and similar tasks.
- Review customer accounts, validate spreadsheets and databases. Code documents according to company procedures.
- Maintain accurate and organized payment history records and pull documentation to support internal inquiries or external auditors.
- Access computerized financial information to answer general questions as well as those related to specific accounts and reconcile or note and report any discrepancies found.
- Perform financial calculations such as amounts due, interest charges, balances and discounts.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION - EXPERIENCE - COMPUTER SKILLS:
- Bachelor's degree in related field or equivalent experience.
- 2 years of related experience in Administrative and Accounting functions.
- Word, Excel, Outlook and familiarity with ERPs and CRMs.
- Copier, Scanner/Printer and fax machines.
Schedule:
- Monday to Friday
