Legal Assistant

2 weeks ago


Glasgow, Glasgow City, United Kingdom Jones Whyte Full time

Jones Whyte LLP

Location:
Glasgow


Role:
Legal Assistant


Contract:
Full-time


Hours: 35 hours per week, Monday-Friday 9am-5pm
Are you looking for a fast-paced and dynamic administrative role within the legal industry? Do you have experience working within a legal administrative role?

Would you like to work for a growing & forward thinking firm who invest in their staff and offer training, development and progression?

If so, we have the perfect opportunity for you. We are looking to recruit a hard-working individual to join our thriving Private Client department. This is an exciting opportunity to be part of a successful team and contribute to its success, helping clients

The Role


As a Legal Assistant within our Private Client team you will be working alongside Paralegals, Trainee Solicitors and Solicitors, providing key support to ensure the smooth running of the team & each client's experience.

We are looking for someone who has previous administrative experience and exposure to a fast-paced office environment. Experience within a Private Client team would be desirable but not essential.

At Jones Whyte, you'll be surrounded by people who will help you achieve your ambitions.

You will benefit from the chance to grow and enhance your skills at the heart of our Private Client team.

As we grow, we encourage our employees to grow with us and are continually improving our processes to ensure our employees are supported in all the work they do.


Key Responsibilities

  • Liaising with and providing administration support for Solicitors and Case Handlers
  • Providing continued communication throughout the process
  • Processing the mail
  • Managing administration of Executries, Probates and Trusts
  • Working with the online case management system, keeping records uptodate
  • Answering calls
  • Drafting Declinatures for Wills
  • Retrieving Wills from storage
  • Requesting cheques on behalf of fee earners
  • Preparing and implementing mandates
  • Setting up new files on behalf of fee earners
  • Filing
  • Arranging signing of mail and Declinatures
  • Booking meeting rooms
  • Taking payments from clients using payment platform

Who are you?

  • Experience working within a busy office environment
  • Have the ability to work in a fastpaced, high turnover environment
  • Have strong communication skills, written and verbal
  • Experience working with clients
  • Have a high level of attention to detail
  • Have the ability to multitask
  • Excellent MS office skills
Additionally, it would be desirable but not essential for you to have the following:

  • HND/SVQ qualification in business administration (or similar)
  • Private Client department experience

Company Benefits & Perks

  • Competitive Salary
  • 20 days holiday plus 11 bank holidays. Closing over Christmas & New Year.
  • Holiday Loyalty Scheme: Earn an additional 5 days holiday.
  • Buy and Sell up to 3 holiday days each year
  • Company Bonus Scheme
  • Company Pension Scheme
  • Hybrid Working
  • Wellbeing Support
  • Counselling Service
  • Quarterly team nights/days out
  • Annual Company Day out
  • Company referral scheme

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