Contracts Administrator

2 weeks ago


Cambridge, Cambridgeshire, United Kingdom Munro Building Services Full time

This role requires a diverse skillset as you will be required to assist multiple Project Managers while using your own initiative to record, produce, issue and collate a wide variety of documentation.

Salary - Dependent on experience.

Primary duties will include but not be limited to;

  • Document Control
  • Receive, log and distribute incoming correspondence to the relevant Project Team Members, ensuring correct location within the project files.


Drawing Control
  • Receive, log and distribute incoming and outgoing drawings while utilising the particular project distribution system including online document portals.


Timesheets
  • Collection and distribution of weekly timesheets. Ensuring that Mechanical and Electrical department timesheets are collated, authorised and input according to deadlines.


Holiday Records
  • Review, maintain and record Contracts department holiday requests. Ensuring correct procedures are followed and relevant approval is obtained


Technical Submissions
  • Assist in the production and issue of technical submissions alongside the Project Managers.


Plant Hire
  • Review and internally distribute plant hire lists on a monthly basis, alongside assisting in the hire and off hire of plant as directed by the Project Managers.
  • Review and maintain calibration records for Mechanical and Electrical plant and test equipment.
  • Assist the CAD department with document production, issue and control as required.
  • Review and maintain company vehicle tracker and provide weekly reports.
  • Review and maintain company mobile phone records and process new requests.
  • Maintain the departments Sharepoint site
  • Creating new projects and updating forms for existing projects as and when requested.
  • Maintain documentation relating to subcontractors such as health and safety processes.
  • Assisting with reception cover as required
  • Acting as first point of contact during this time and handling queries / passing them on as necessary.

Job Types:
Full-time, Permanent

Salary:
Up to £25,000.00 per year

Benefits:

  • Company pension
  • Onsite parking

Schedule:

  • Monday to Friday

COVID-19 considerations:
We have made necessary adjustments within our workspaces to allow us to work in a Covid secure manner. This includes limiting the number of employee's within one workspace, Perspex screens between desks, regular LFT tests by staff, sanitising stations etc

Work Location:
In person

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