Executive Assistant

1 week ago


London, Greater London, United Kingdom Alvarez and Marsal Full time

Description

Executive Assistant - Digital Transformation Services
This is not a straightforward "9-5" role and you must be versatile and willing to be flexible. The role requires someone who is extremely personable, confident and who likes to roll up their sleeves.

You will be primarily responsible for organising and coordinating business meetings and managing schedules for Managing Directors and ad hoc support of wider team.


This is a fantastic job for someone who is hands on and likes a busy, rewarding and challenging role, in a fun and friendly environment.

You must have solid admin support to senior executives, excellent communication and organisation skills, attention to detail and be used to working under pressure.

The role requires someone who is proactive, innovative and who is looking for a dynamic and varied role.

We need someone who wants to be part of a team and happy to cover other EAs at busy periods, during holidays or sickness.


Responsibilities Include But Not Limited To

  • Scheduling and organising meetings, often over several time zones
  • Maintaining and coordinating calendars
  • Managing internal and external marketing events
  • Preparing time and expense reports
  • Coordinating travel plans, hotels, and car service
  • Managing the invoicing process
  • Meeting and greeting clients and other visitors
  • Creating and amending decks in PowerPoint
  • Using Excel to maintain team documents
  • Assisting with client research and project administration

Essential Requirements

  • Must have high level of interpersonal skills to handle sensitive and confidential information at maximum discretion
  • Must be able to interact and communicate with all levels of the organization
  • Experience working with senior clients
  • Ability to multitask in a fastpaced environment; constantly prioritise/ reassess tasks
  • Excellent oral and written communication skills
  • Must be organised and detail oriented
  • Ability to work independently and within a team
  • Ability to be proactive and involved in executive business dealings

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