Executive Assistant

7 days ago


Barnet, Greater London, United Kingdom Colbern Limited Full time

NCD
Executive Assistant
Haringey
Contract
£18.91 per hour

Our client is looking for an experienced Executive Assistant.


To provide professional and proactive diary, administrative and operational support to Directors (or Assistant Directors), and the wider Chief Executive's Office.

Manage the diaries of two Directors (or Assistant Directors), working closely with them to ensure they make the best use of their time.

Manage meetings, including organising venues and refreshments, liaising with attendees, planning agendas, taking notes, and chasing actions. This may include management team meetings and away days.


Be proactive - working with colleagues to set agendas in advance, ensuring Directors are well prepared for meetings with the right information, and prompted about important issues.


Be the first point of contact for Directors with residents, colleagues, councillors, and other organisations, dealing with complaints and sensitive issues courteously and helpfully.

Coordinate responses and ensure they are high-quality and on time.


Work closely with Business Managers in the Chief Executive's Office to support wider work in directorates, including publishing delegated decisions and statutory returns, collating information, forward planning and assisting with ad-hoc projects.

Have a good working knowledge of Director's areas of work and the wider organisation, helping navigate processes and signposting.


Support the wider team in the Chief Executive's Office, taking responsibility for systems and processes, ensuring databases are up to date and covering for other Executive Assistants when they are away from the office.

Knowledge

  • Good understanding of the responsibilities and functions of local authorities
  • Knowledge of the council's priorities in the Borough Plan

Qualifications:

  • Business and administration qualifications or training

Skills:

  • Ability to work with minimum supervision, prioritising workload and dealing with conflicting demands
  • Highly organised, able to forward plan, manage expectations and anticipate what is needed
  • Excellent written and verbal communication skills
  • Ability to influence and manage someone else's time
Experience

  • Experience of working with senior executives, managing diaries, and dealing with correspondence
  • Experience of working with a variety of people including other teams and departments, politicians, residents, and businesses
Experience of dealing with difficult situations, and helping find the appropriate solution

The first part of our recruitment process is to send your CV.

Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities.

Colbern Limited along with our clients are an equal opportunities employer.
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