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Project Coordinator

3 months ago

Liverpool, Liverpool, United Kingdom Liverpool Biennial of Contemporary Art Full time

About Liverpool Biennial


Since its inception in 1998, the Biennial has become renowned in the international contemporary art world, bringing together different voices and artistic practices from across the world.

Taking place every two years, Liverpool Biennial activates public institutions, historical sites and extraordinary locations across Liverpool, delivering exhibitions and major commissions in the public realm.

Each edition is underpinned by a year-round programme of research, education, residencies, projects and commissions.

Having commissioned over 340 new artworks and presented work by over 480 celebrated artists from around the world, Liverpool Biennial is built on a longstanding commitment to connecting international artists with local practitioners, communities and the public at large.


About the role


This role is a part-time, fixed term role which will help sculpt, organise and deliver the Liverpool Biennial x British Council Biennial Connects programme.

They'll be responsible for the first group visit to Liverpool Biennial 2023, working closely with Biennial and British Council colleagues to facilitate a fruitful and impactful programme, alongside delivering one edition of our digital research journal Stages, and laying the groundwork for a year-round digital programme and evaluation.


Key Responsibilities
Project Coordination

  • Manage, coordinate and lead on aspects of the project, from planning through to delivery and evaluation
  • Draft and produce an intensive, weeklong programme of events and experiences for the Curator cohort which centres around the theme of LB202
  • Within the above, organise UK travel, catering, schedules, tours and tickets for 2x national trips for the cohort to visit other arts venues within the North of England during their time in UK
  • Arrange all Curator accommodation and hospitality for inperson UK visit in August 202
  • Create bespoke schedules and welcome packs for visiting Curators and guests, ensuring access and/or dietary needs are considered and prioritised
  • Book, contract and brief all venues and contributors (speakers, facilitators, performers etc.)
  • Be the main point of contact for participants to answer any questions or needs, including being lead liaison during inperson visit to Liverpool
  • Research arts institutions, peers and prospective partners in priority countries to find opportunities to connect and expand reach of the programme
  • Organise accessibility provision for the programme, ensuring it is prioritised throughout every step including (but not limited to) recruitment and interviews, travel and scheduling, and trips or events
  • Be main point of contact with British Council team, ensuring they receive regular updates and are consulted on any necessary decision making or changes
  • Work with Programme Team to ensure links with wider Biennial programmes and participants, where appropriate
  • Supporting the Marketing Team by drafting, collating and copyediting project information for open call, announcements, website, and Guide
  • Research and remain knowledgeable on possible travel disruptions
Digital Programme

  • Lead on delivery of one quarterly digital event, sustaining engagement and interest with participating curators, which includes a variety of cohortled and networking/coaching sessions
  • Support Programme Team in drafting future digital programme, including suggesting themes, events and contributors
  • Lead on delivery of an edition of our online research journal, Stages, compiling and editing the participantled research focuses, alongside invited texts and liaising with the designer
Finance and Administration

  • Manage and maintain project budget, including working with Head of Programme to ensure all project costs are best value for money, that budget logs are kept up to date and POs and invoices are processed quickly
  • Be responsible for monthly reconciliation of the project budget including monthly forecasting and credit card reconciliation, liaising with Finance Team to answer any queries
  • Convene, attend and record meetings as required
  • Liaise with all Biennial departments to secure a smooth flow of information
  • Draft and update project schedules and planning documents to help ensure deadlines are realistically set, clearly communicated and the project is delivered in good time
  • Support evaluation of the project through leading on the recruitment of an independent evaluator and compiling relevant quantitative and qualitative data
Miscellaneous

  • Attend training and professional development opportunities as required
  • Work within the context of Liverpool Biennial's Equality and Diversity policy, Code of Conduct Sustainability policy and other policies in delivery of internal and external service and treatment of employees alongside all other Company policies and the Staff Handbook
  • Work occasional evenings and weekends as necessary, taking this as Time Off in Lieu (to be agreed in advance with the Head