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Personal Assistant

3 months ago

Fareham, Hampshire, United Kingdom Sovereign HP Full time

Sovereign HP

Assistant PA

Job summary:

The role of the Personal Assistant (PA) is to provide general support to the The Managing Director.


The post holder will have excellent communication and interpersonal skills, work well under pressure and to tight deadlines whilst being able to use their own initiative.

You will manage and maintain inbox, schedules and appointments ensuring diary management is efficient and effective

The position will handle incoming and out coming calls

Prepare and edit presentations and other documents

Produce correspondence, reports and letters

The role will undoubtedly have access to a range of confidential and privileged information and as such the role requires a high degree of discretion and trust

You will assist in complaint handling


You will have access to sensitive and confidential information and will therefore need to be able to maintain sensitivity and empathy while behaving in a professional manner.

You will also have daily contact with staff at various levels and must be able to communicate at an appropriate level, conveying information clearly and accurately.

You will be a competent IT user and will have excellent experience in the use of Microsoft Office packages.

Pay will be dependant on experience.

HEALTH AND SAFETY

  • It is the responsibility of all employees to work with managers to achieve a healthy and safe environment, and to take reasonable care of themselves and others.

SUSTAINABLE DEVELOPMENT

  • It is the responsibility of all employees to support The Partnerships vision for sustainable development. To undertake their duties in a way that is not wasteful of environment, financial and social resources.

EQUALITY AND DIVERSITY

  • It is the responsibility of all employees to support the Partnerships vision of promoting a positive approach to diversity and equality of opportunity, to eliminate discrimination and disadvantage in service delivery and employment, and to manage, support or comply through the implementation of Equality & Diversity Strategies and Policies.

REHABILITATION OF OFFENDERS ACT 1974

INFORMATION GOVERNANCE

  • As an employee you will have access to information that is sensitive to either an individual or to the Network and you are reminded that in accordance with the requirements of Information Governance, NHS Code of Confidentiality, Data Protection Act 1998 and also the terms and conditions in your contract of employment, you have a duty to process this information judiciously and lawfully; failure to do so may result in disciplinary action.

PERFORMANCE APPRAISAL AND PROFESSIONAL DEVELOPMENT

  • Sovereign HP is committed to providing a high quality service through the effective management and development of its employees. The Performance Appraisal process ensures that Sovereign HP is able to achieve its key aims of delivering cost effective, high quality and responsive healthcare, whilst enabling employees to understand how the outcome of their contribution fits within these overall aims.

STATUTORY AND MANDATORY TRAINING

  • Sovereign HP will assess the requirements for Statutory and Mandatory training for all new staff prior to commencement and aims to ensure that all Statutory and Mandatory training requirements are completed during the first 2 weeks of commencement.

SAFEGUARDING CHILDREN AND VULNERABLE ADULTS

  • Sovereign HP is committed to safeguarding children, young people and vulnerable adults within its care. As an employee you are accountable to ensure that you know how to respond when you are concerned for the safety of a child, young person or vulnerable adult. Sovereign HP will support you in this process by providing training, support and advice.

INFECTION PREVENTION AND CONTROL

  • All employees are expected to follow consistently high standards in the prevention and control of infection, especially with reference to hand hygiene, adherence to dress/uniform code and for clinical staff all procedures involving aseptic technique. Participate in mandatory training and annual updates. Protecting patients from infection is everyone's responsibility.

SMOKE-FREE POLICY

  • Sovereign HP operates a Smokefree policy. This means that smoking is not permitted anywhere within any of the premises. In the interests of promoting responsible healthcare all staff are to refrain from smoking when offsite in uniform or wearing an identifying badge in any public place.

CONFIDENTIALITY

  • In the course of your employment you will have access to confidential information of a personal and/or clinical nature, including information relating to the Trust, its clients, patients, employees and other parties.


You must not use such information for your own benefit nor disclose it to other persons without the consent of the Trust and the party concerned unless required to do so by law.

This applies both during and after the termination of your employment. Any breach of confidentiality during