Private Client Legal Secretary

1 week ago


Shirley, Greater London, United Kingdom SWIFT TEMPS (NORTH WEST) LTD Full time

Salary:
Negotiable dependant on experience

Key Duties:

  • Diary management responsibilities including making appointments, organising meetings.
  • Proactive client liaison including take messages, pass on information and deal with simple queries.
  • Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients.
  • Management and coordination of the fee earners' billing and financial requirements.
  • Audio and copy typing of legal documentation and correspondence to a high standard.
  • Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner.
  • Organising conference or meetings calls on behalf of the fee earner.
  • Preparing client engagement/assignment letters, conflict, and money laundering checks with direction from the fee earner.
  • Dealing with and filing Wills and forms i.e. HMRC.
  • Responsible for copying, scanning, faxing required by fee earners, including the preparation of files or bundles.

Personal Attributes:

  • Experienced Legal Secretary/PA with a minimum of 3 years' experience within a private client team is essential.
  • Must possess excellent diary management, organisation and prioritisation skills.
  • Must be able to communicate effectively and build good relationships with clients and staff within the firm.
  • Must work well as part of a team.
  • Must be a competent, fast and accurate typist.
  • Must be competent at producing legal documents to a high standard including using track changes to amend documents.
  • Professional telephone manner and the ability to accurately record and pass on messages.
  • Sound technical skills in the following areas:
  • Microsoft Office IT skills
  • Word, Excel, PowerPoint, Outlook.
  • Proven document or case management skills.
  • Proven experience of using a legal computerized finance system.
  • Minimum typing speed of 65 wpm with a good level of accuracy.

Benefits:

  • Working for an extremely wellestablished legal firm in operation for over 250 years
  • Group Stakeholder Pension Scheme with Scottish Widows. Access to a tax efficient salary sacrifice option.


Healthcare plan
  • Financial assistance towards a range of healthcare including optical, dental, and counselling.
  • 25 days holiday (2 to be taken at Christmas/New Year) plus public holidays.
  • Flexible holiday purchase / sale scheme


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