Operational and Legal Coordinator

1 week ago


Redhill, Surrey, United Kingdom The Conexus Group Full time

Operational

  • Provide 1st line support on all premises related queries and requests from co-workers. Ensure office correspondence, complaints and queries are dealt with.
  • Coordinate the Redhill office visits from 3rd parties and meet and greet where applicable
  • Maintain office supply inventories
  • Coordinate company credit card and UK cash expenses for the offices
  • Coordinate all aspects of the H&S in the Redhill office; ensure environmental and health & safety policies are up to date and applied to organisational activity
  • Coordinate the day-to-day interactions with landlords and suppliers
  • Coordinate office lease & other premises contractual renewals across group
  • Ensure Redhill office repair and maintenance is scheduled accordingly and upcoming maintenance and contract renewal dates updated on system.
  • Oversee group mobile phone and hardware logs; ensure these are up to date and reflect employee hardware changes on company HRIS system and Operations enquiries on the Workflow Management System.
  • Coordinate all operational aspects of new employee onboarding and inductions
  • Monitoring company shared mailboxes; answer and action queries where required
  • Ensuring recruitment CV system is up to date on daily basis
  • Action company Data requests
  • Coordinate hardware disposal process, informing Accounts of transfer of ownership between entities.

Legal and Compliance

Maintain insurance register and coordinate insurance applications and renewals

  • Maintain Licensing register and administering applications and renewals
  • Respond to client generated onboarding requests
  • Coordinate Conexus company onboarding requests
  • Coordinate due diligence requests issued by clients/suppliers
  • Update corp governance documents and coordinate returns
  • Support other departments (e.g. Finance) on legal, compliance & fiduciary matters
  • Provide additional support to the Governance & Risk function on various ad hoc matters, including: legal admin, organising and filing documents, processing invoices etc


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