HR Assistant and Business Support

2 weeks ago

Sheffield, Sheffield, United Kingdom Moore Insight Full time

**HR vacancy** Full time permanent - Sheffield based

Are you looking to further your career in HR? Do you have HR experience and enjoy a role with lots of variety across the full HR employee lifecycle? Are you super organised and committed to supporting the wider business function? We have a vacancy for an HR and Business Support Assistant for our Head Office in Sheffield city centre. This is a fabulous opportunity to gain significant HR operations exposure across a number of core functions that includes HR, Sales & Marketing, Business Development, IT, Operations and outsourced business support for a local SME firm.

What will you be doing in HR?

This role reports to the Head of People and Culture and is mainly focused on supporting a busy HR function with the following activities:

  • Provide support for the full breadth of HR activities across the employee lifecycle. Maintain HR system by ensuring accuracy and consistency in data management. Ensure all records are kept up to date and managed in line with GDPR.
  • Manage all HR administration processes in relation to new starter contracts, offer letters, vetting, employment references and all associated onboarding / offboarding activities within the HR system.
  • Manage all benefits administration with our external providers.
  • Maintain ownership of onboarding and induction process to provide support, guidance, and best practice to all Line Managers.
  • Responsible for monitoring the HR and Resourcing mailbox and assigned tasks, providing responses, or escalating any challenging HR queries.
  • Monitor absences on HR system, follow up with relevant line managers / employees to ensure we have all records up to date in line with our Company Policy to enable us to accurately report on data.
  • Develop an ongoing Equality, Diversity and Inclusion celebration calendar throughout the year, as well as support for the EDI Focus Group and champion engagement across our volunteering platform.
  • Understand and follow all company HR procedures and guidelines.
  • Keep up to date on HR legislation and abreast of HR policies, procedures, and best practice.

In addition, you will also be providing support from time to time

  • Sales and Marketing team in event planning and coordination and socials
  • Outsourced Business support - open all client post and file, scan and upload to our system, as well as weekly banking
  • Operations - support on risk assessments, utilities and facilities management and policy development.
  • General Office duties - this may include reception duties, stationery and stock ordering, booking of meeting rooms and welcoming guests and organising refreshments.

What does a successful candidate look like?

  • Must have HR operational experience in a busy HR function with exposure to a range of HR activities
  • Some knowledge and understanding of UK HR policies and employment law
  • Keen interest in Equality / Diversity / Inclusion practices
  • Desire to study towards professional CIPD qualification (fully funded by our firm)
  • Advanced use of MS Office products (Excel, Word, PowerPoint, Outlook, Teams and Sharepoint).
  • Confident, engaging, and warm personality with excellent professional verbal and written communication skills to liaise with our internal team, Senior Management and external suppliers.
  • Self-motivated with a positive attitude and a can-do approach offering your help wherever work needs to be prioritised.
  • Ability to organise, multitask, prioritise, and work in a busy office environment.
  • Able to follow instructions and use initiative to pick up tasks quickly and effectively.
  • Excellent time management skills combined with attention to detail and willing to go the extra mile.
  • A professional, polished and smart appearance
  • Hardworking, reliable and committed to the role while delivering work to the highest standard.
  • High level of integrity and regard for confidentiality

Why join us?

  • We are certified as a Great Place to Work and are values driven in our approach
  • Full funding for professional CIPD qualification
  • An outstanding additional benefits package
  • A commitment to equality, diversity and inclusion to work in a collaborative and supportive environment that respects and values all team members in their contributions.
  • A positive work / life balance and paid Volunteer Days so we can give back
  • Buy up to 10 days of annual leave plus a Christmas Office shutdown for all employees
  • Monthly socials and team activities
  • A sense of belonging, a shared vision and values that highlights our purpose and mission
  • A passion for people and keeping our team and our clients at the heart of our business
  • Autonomy, opportunity for growth and ongoing Professional Development
  • Health & Wellbeing initiatives – Private Medical Insurance, Employee Assistance Program and a commitment to providing physical and mental health support where needed.

You must be able to work from the Sheffield office every day initially for 4 weeks before hybrid working applies and live locally. If you are not based in South Yorkshire we cannot consider your application. You must be eligible to work in the UK on a permanent basis. We do not provide visa sponsorship.

Moore Insight is a Disability Confident Employer. If you're an applicant with a disability that requires reasonable adjustments to complete any part of the application and / or interview process then please contact for assistance.

Moore Insight is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity

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