Front of House Coordinator

7 days ago

Yeovil, Somerset, United Kingdom Mploy Staffing Solutions Full time

We have an exciting opportunity for a Front of house Coordinator to join our clients team This role is pivotal to the smooth running of the business Head Office site and is key to maintaining best in class service for our clients, suppliers and employeesalike.

, To be the first point of contact and central hub maintaining a professional presence and providing administration assistance across the business where necessary,

  • Maintain regular consistent and professional relationships with clients, suppliers andother external parties.
  • Be responsible for all visitor access to the building, pursuing the required sign in process and ID checking as appropriate to their visit.
  • Answer a high volume of calls and maintain a customer focused approach to message takingfor the effective follow up by the relevant employee.
  • Update and distribute the office and mobile telephone lists as required and play a key part in keeping the company calendar and contacts up to date to ensure communication is maintained across the business
  • Be aware of all planned client/supplier meetings being held within the offices, ensuring meeting spaces are booked through Office365 as required.
  • Forward plan lunch and refreshments for visitors (and colleagues where applicable), accommodating their needsas appropriate
  • Monitor and maintain the office environment day to day by managing over external cleaning contractor and auditing standards and maintain a clean and tidy working space throughout the day.
  • Be responsible for opening and date stamping thedaily post and pass it onto the relevant person.
  • Monitor office supplies and replenish as required to ensure appropriate levels are maintained i.e., stationery, printing supplies, cleaning products, refreshments (milk, tea, coffee, biscuits, and fruit)
  • Carry out regular cost comparisons and negotiations for the most costeffective supplier and ensure orders remain within allocated overhead budget.
  • Provide support across the business in booking hotels, flights, travel etc. as required ensuring value formoney to maintain project profitability and that all relevant spread sheets and costing profiles are updated.
  • Coordinate the office maintenance function to ensure all areas of the office and outside space are well presented and maintained, including cleaningand gardening.
  • Carry out regular cost comparisons for the most costeffective cleaning and gardener suppliers and ensure their services remain within allocated overhead budget
  • Follow and comply with all policies and procedures which includes the Healthand Safety procedures, ensuring personal safety and the safeguarding of the interests and safety of all staff, visitors, and contractors
  • Ensure a contribution and adherence to delivering the quality and information security policies and systems across thebusiness
  • Experience working within a coordination, receptionist or front of house role
  • Excellent communication and customer service skills
  • A positive and proactive approach
  • UK valid driving license, If you have relevant experience in a coordination,receptionist or similar role and are seeking a challenging and fulfilling position with room for growth, then we want to hear from you

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