Support Service Team Co-ordinator

1 week ago

Leeds, Leeds, United Kingdom Leeds and York Partnership NHS Foundation Trust Full time
The successful applicant will co-ordinate and line manage a team of support service staff including receptionists, administrators and secretaries. These staff support our Urgent Care and In-patient Services.

You will need to be highly motivated with excellent management and communication skills, you should have a positive outlook and be able to work under pressure, often managing conflicting demands on your time, as well as meeting tight deadlines.


The role requires critical thinking, high-level organisation and efficient time management, excellent interpersonal skills and the ability to coordinate support service demands in a busy office environment.


You must be willing to work flexibly within a challenging environment and be able to demonstrate good written and verbal communication, inter-personal and administration skills.

Responsibilities include managing and coordinating a multi-disciplinary administration team, roster planning, minute taking of complex meetings, audio typing, some diary management, and coordination of meetings.

You will have good IT skills with experience of MS word, excel and power point.


The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds.

We also provide specialist inpatient services in York and some highly specialised services across the country.

As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.


There are many benefits of working for LYPFT including fantastic employee wellbeing support, days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme (LYPFT pays 20.6% into your scheme each year), coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more organisations such as Blue Light Card, Health Service Discounts and NHS Discount Offers.


  • The job holder will need to liaise effectively with the management team and both internal and external agencies within the boundaries of the role.
  • The job holder will promote the build up of good network links for advice and direction.
  • The job holder will have a good working relationship with all members of the management team.
  • The job holder will work effectively with members of the wider administration team including Admin Team Coordinators and PA peers.
  • The job holder will be expected to deal appropriately with highly confidential and sensitive material on a regular basis in accordance with the Trust's Information Governance Policy.
  • The job holder will be required to meet NHS Standards for Confidentiality and Information Sharing.
  • The job holder will provide support and day to day leadership that will ensure good working relationships and a positive attitude amongst their colleagues and peers.
  • The job holder will communicate effectively and sensitively with all levels of staff through a range of formal and informal methods, including written communications and directives.
  • The job holder will escalate sensitive staffing issues relating to secretarial and administrative support.
  • Where appropriate you will use negotiation and persuasive skills to communicate effectively e.g. arrange complex meetings.
  • You will demonstrate the ability to build up good networks for advice and direction.
  • The job holder will liaise with senior trust personnel as required by the Service Manager/Team Leader
  • To liaise effectively with other Admin Team Coordinators and attend monthly meetings, gaining peer support and keeping up to date with new systems and procedures.
  • Dealing with and prioritising phone calls requiring urgent advice within the boundaries of the role


Liaise with various external departments and agencies, including Social Services, GPs, Consultants and other hospitals to ensure a good flow of communication.

  • Assistant Patient Services Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom Leeds Teaching Hospitals NHS Trust Full time

    An exciting opportunity has arisen for an Assistant Patient Services Co-ordinator within Surgical Oncology. This role involves working closely with the Patient Services Co-ordinator to deliver day-to-day management and service improvement across the Surgical Oncology specialties of Breast, Thoracic, Endocrine and Gynaecology Oncology Surgery. This post would...

  • Facilities Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom RX Plus Facilities Full time

    Facilities Co-ordinator Job Description:Welcome to Mitie Group Ltd We are currently seeking a Facilities Co-ordinator for a temporary position at our location in 2 Wellington Place, Leeds, West Yorkshire, North England, LS1 4AP, United Kingdom. This role will start on 12/03/2024 and end on 08/04/2024. The shift will be from 09:00:00 to 18:00:00 with a...

  • Customer Services Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom Headway Recruitment Full time

    Our client, one of the UK's market leaders for fitted luxury Bedroom and Home Study furniture, based in Leeds, requires a Customer Services Co-ordinator to help continue with its success. In this role, you will be responsible for managing installations from the drawing stage through production to completion to the full satisfaction of the customer.The...

  • Branch Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom CLD Recruitment (Leeds) Ltd Full time

    Branch Co-ordinator - £30,000 including bonusAdelBranch Co-ordinator duties will include:Supporting the Branch Manager through administration, staff management and motivationTo respond promptly to customer requests to book Market Appraisal and/or viewing appointments and to deal with their enquiries or requests in order to assist with their move.To build...

  • Project Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom Beaumont Wood Ltd Full time

    Join a very well-respected flooring company to help them to grow further nationwide Based in West Yorkshire, you'll work in a very stylish, modern office within a professional team. You'll bring experience as a Project Co-ordinator / estimator from either a flooring background, or another building trade sub-contractor.Please note that experience as an I.T....

  • Facilities Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom RX Plus Facilities Full time

    Facilities Co-ordinator Job Description: Are you looking for a temporary opportunity to showcase your skills in facilities coordination? Look no further than this exciting role with Mitie Group Ltd at 2 Wellington Place in Leeds, West Yorkshire, North England. As a Facilities Co-ordinator, you will play a crucial role in ensuring the smooth operation of the...

  • Major Incident Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom ASDA Full time

    Job AdvertDo you love the thought of facing the unexpected every day? Are you a Major Incident Manager who enjoys managing and co-ordinating incidents that have a huge impact on a business?**As a Major Incident Co-ordinator at Asda, you will be working alongside the Incident Response and Major Incident teams and will primarily work on co-ordinating P1 and P2...

  • Charity Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom Doing good leeds Full time

    Share Charity Co-ordinator (with lead responsibility for Systems) Pudsey Wellbeing Charity The successful candidate will work in close partnership with an already established Charity Co-ordinator, who has lead responsibility for Operations. Together you will share responsibility for managing the day-to-day running of Pudsey Wellbeing Charity and...

  • Electrical Maintenance Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom Hays Specialist Recruitment Limited Full time

    Electrical Maintenance Co-ordinatorLooking for a challenging and rewarding role as a Maintenance Co-ordinator in a large, complex organization?Do you have an eye for detail and the ability to motivate others to achieve the best?Then look no furtherHays is working with a University in Leeds in search of a Maintenance Co-ordinator to work with their estates...

  • Mdt Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom Leeds Teaching Hospitals Full time

    The MDT Co-ordinator will provide a comprehensive administrative service to support and cover the Multidisciplinary Teams (MDTs) and ensure the effective management of accurate and timely data to enable clinical decision-making at MDT meetings when required. The post-holder will coordinate, proactively manage and track patients against the National Cancer...

  • Community Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom MHA Full time

    Job referenceREQ020877Community Co-ordinator based at Rothwell & District Communities:Job descriptionCommunity Co-ordinator based at Rothwell & District CommunitiesAvailable Hours:Permanent - Part Time - 32 hours per week. A great opportunity to work in your local community to support older people to increase social inclusion. We are looking for an...

  • Assistant Patient Services Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom Leeds Teaching Hospitals Full time

    Co-ordinate the day-to-day activities of a team of administrative staff including clerical officers, medical secretaries and supervisors. To maintain regular communications with all staff to ensure they all receive and participate in briefings and are aware of knowledge and information relating to them and their role. To be actively involved in the...

  • Customer Services Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom Brenntag Full time

    Our team in Leeds currently has an opening for a Customer Services Co-Ordinator.YOUR ROLE & RESPONSIBILITIESGeneral Responsibilities To help and contribute to the running of the office To play a vital role within the Customer Services Team To promote and reinforce a positive and professional image of Prime Surfactants.Specific Tasks Generating Picking Lists...

  • Marketing Activity Planning Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom Asda Full time

    Looking to use your marketing qualifications in a role that offers you real career prospects? We are seeking an enthusiastic team player to join us as a Activity Planning Co-Ordinator, based in ASDA House Leeds. £20-£23k per annumIdeal location:Leeds, United Kingdom, LS2Salary: £20-23k per annum DOEAbout the role:We have a brilliant opportunity for a...

  • Special Needs Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom Meanwood Church of England Primary School Full time

    We have an exciting opportunity for a qualified and forward-thinking SENDCo to join Meanwood CE Primary School. The role includes day to day responsibility for the co-ordination of SEND provision as well as advising and supporting class teachers and other colleagues on strategies to support pupils.

  • Front of House Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom Dr. Oetker Full time

    Front of House Co-OrdinatorAccounting | Leeds | Start date: 17/07/2023 | Full Time | TemporarySince our beginnings at Dr. Oetker, we have been breaking new ground. With pizza, cake, and desserts, as well as digital platforms and services - quality and an innovative spirit set us apart.What awaits you? It's up to you At. Dr. Oetker, you can actively shape the...

  • Admin & Rota Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom Leeds GP Confederation Full time

    TITLE: Admin & Rota Co-ordinatorDEPARTMENT Operational Delivery TeamLOCATION: Stockdale House, Victoria Road, Leeds LS6 1PFHOURS OF WORK:Full time - 37.5NATURE OF CONTRACT: PermanentACCOUNTABLE TO: Operational Team LeaderROLE SUMMARYThis is a fantastic opportunity to be part of an innovative team delivering a range of primary care services for the population...

  • Bookings Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom The Bierkeller Full time

    Hallo Let us introduce ourselvesThe Bierkeller is a multi-site hospitality brand with locations in Halifax, Manchester, Liverpool, Nottingham and Birmingham. We're famous for our long benches, two-pint steins and Bavarian bierhaus buzzInside our venues you'll find The Bierkeller Lodge, a space for cocktails, food and live music, Shooters Rack 'n' Roll, our...

  • Customer Service Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom Johnsons Workwear Ltd Full time

    We're currently seeking a Customer Service Co-Ordinator to install and service Company property on contract to customers and to act as liaison between customer & Company.In this role you will: Measure and install new accounts/renewals/additions, including new garment prefitting Service towel cabinets and other items on rental Load vehicle and offload into...

  • Project Co-ordinator

    1 week ago

    Leeds, Leeds, United Kingdom Appcastenterprise Full time

    Job Advert We have an exciting opportunity for a Project Co-Ordinator - Retail Replenishment Process to join our Retail Transformation team.As a Project Co-Ordinator you will be working cross functionally to deliver a range of projects and develop supporting tools to improve in store product availability across our store estate.As part of the wider Central...