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Office Co-ordinator ETAS Limited in York
3 months ago
As Office Coordinator for our York site, you'll be responsible for the day to day running of the office facility. The role requires liaison with both internal associates in ETAS and Bosch and external providers to the York office facility. The primary focus of the role is to ensure that the site facility is well maintained by managing the following:
Be available for all associates to report any problems or suggestions related to the facility.Communicate any site related issues or management defined policy changes to office and health & safety supplies to ensure that the site and meeting rooms are well stocked and functional. Ensure all supplies ordered and invoiced align with the supplies received.Provide an interface with external facility management companies and maintenance contractors, landlord, sub-tenant, utility companies, etc.Ensures layout changes to the office organisation in line with the requirements of site management are that any broken or missing items are fixed and replaced.Monitor spend against agreed budgets to ensure that the FCM cost centre stays within the limits.Organise the provision of physical health first aiders.Provide cover for the reception desk during office new starters receive site induction and training in line with company process.Labelling and logging of company property to minimise the risk of loss including management of the storage of unallocated kit.Oversight of any authorised site related improvement projects.Reporting metrics - Environmental reporting & Health and SafetyInterface to key holding serviceHealth and Safety monthly meetings – organise and minute the meetings.Qualifications
Proactive, hard working and a team playerAdaptable and flexible to accommodate evolution in the roleKnowledge of Microsoft suite, including but not limited to teams, excel, word and power pointOrganised and methodical, able to prioritise multi-task workloads.Approachable and capable of building strong relationships both internally and of when to ask for help and escalate problems or policy decisions.Additional Information
Due to the nature of the role, this position is office based at the ETAS site in are full time, Monday – Friday.