Senior Administrator

2 weeks ago

Birmingham, Birmingham, United Kingdom IM LLP Full time

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.

We're a national law firm with a local reach. Our philosophy is 'Expert Hand, Human Touch' - something you'll find in the way we work with our clients and how we support our teams. But, we're more than just a law firm - we're a team of people working together to help individuals and businesses navigate life's ups and downs.

Whichever team you join, working here you'll feel a part of our friendly and inclusive environment. We'll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things, and make a real difference to our clients and communities.

The work we do has been recognised in the awards we've won. We're committed to being even better, and our awards help to show we're on the right track.

We have two Senior Administrator roles within our wills Trusts and Estate Disputes Department and candidates can be located in Leeds or Birmingham. The successful candidate will be required to be in the office 5 days a week.

Your Role and What You'll Be Doing

  • To work collaboratively as part of a national team to provide comprehensive administrative support to the fee earning team thereby assisting in the delivery of a quality service to our clients.
  • You will be required to:
  • Work collaboratively with colleagues within your location and across the group to provide a seamless, efficient, and quality service to the business.
  • Monitor multiple inboxes which include email communications from the fee-earning teams with work task requests.
  • Arrange meetings, including securing meeting rooms and parking if necessary.
  • Complete travel requests on behalf of fee earners when requested.
  • Collate monthly expense returns.
  • Manage inbound and outbound post within the department.
  • Scan documentation received into the department for inclusion in case files.
  • Submit requests to Facilities to support large photocopying (>30 sheets) / print jobs.
  • Manage matters, ensuring electronic and any paper documents are filed and actioned in line with policies and procedures.
  • Work closely with fee earners and support team colleagues to identify documents to be stored off-site to manage local storage.
  • Take ownership of managing stationery requirements in the department, ensuring adequate stocks are ordered.
  • Regularly liaise with line manager to monitor workflow and levels, ensuring deadlines and priorities are met.
  • Produce correspondence and documentation within the parameters of the department's house style, ensuring consistency and accuracy in presentation. Relay any specific typing or document tasks to DPU.
  • Proactively provide feedback and share best practice with colleagues to continuously improve the quality of administrative support provided to fee earners, enhancing outcomes for our clients and our business.

About You

  • Administrative experience (legal administrative experience desirable)
  • Able to use own initiative
  • Good verbal and written communication
  • Time management and organisation
  • Professional presentation
  • Ability to work flexibly and under pressure
  • Knowledge of legal procedures desirable

Our Benefits - What We Can Offer You

  • 25 days holidays as standard plus bank holidays - You can 'buy' up to 35hrs of extra holiday too
  • Generous and flexible pension schemes.
  • Volunteering days - Two days of volunteering every year for a cause of your choice (fully paid)
  • Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.

We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you're fully supported to work in a way that best suits you. This includes our Flexible by Choice programme which gives our colleagues more choice over how they wish to work subject to role and client requirements.

We have recently been ranked in the Best Workplaces for Wellbeing for Large Organisations for 2023

Our responsible business programmes are fundamental to who we are and our purpose. We're committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim.

Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It's made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono.

Additional Information

As part of the Irwin Mitchell Group's on-boarding process all successful applicants are required to complete the group's employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, existing employees, clients, partners and other stakeholders.

Depending on the role you apply for we may carry out checks that will establish your eligibility to work in the UK, and criminal record check and financial checks with a credit reference agency will also be undertaken.

The employment screening process will fully comply with Data Protection and other applicable laws.

Irwin Mitchell LLP is an equal opportunity employer.

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