Part-time Corporate Receptionist

2 weeks ago

London, Greater London, United Kingdom Mitie Full time

Job Ref 52508

Signature is the premium front of house provider within Mitie, we pride ourselves on our authentic, signature approach to our customer service and relationships with our clients, offering bespoke, tailored and fluid services that fit the clients needs and requirements. We are recruiting for;
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Part time
Corporate Receptionist / Administrator:


Monday to Friday
  • 25 hours per week:
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07:00am - 12:00pm:

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Salary £15,642 Per Annum:

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Location
Thales | Quad 2 | Rutherford Avenue | Harwell Campus | Didcot | Oxford | OX11 0DF
Job Overview:

  • To deliver an exceptional customer experience for all internal and external customers visiting the corporate facilities ensuring that all activity delivered is of the highest standard.

Main Duties

  • To act as the first point of contact for Thales employees in Harwell, ensuring a professional, efficient and customer focussed environment is always maintained.
  • Support all areas of Front of House as and when required; to include, Reception, Meeting Room Bookings including Hospitality / Refreshment requests / Administration.
  • Management of Pool Cars to include allocations, maintenance checks and organisation and booking valets.
  • Car Park and EV Booking Management to ensure, all cars are registered, providing Thales Staff with a sticker and Visitors with a car pass.
  • Management of goods awaiting collection and goods delivered to site.
  • Liaise with the Mitie FM and Thales Key Stakeholders daily to ensure visit requirements are communicated and premeeting information can be issued in advance of visitors attending site.
  • Ensure meeting room set up, presentation equipment and presentation content are available for meetings as required using the Mitie FM and Thales I.T teams to support.
  • Assist Thales I.T teams with Hot Desk areas, ensuring they adhere to the Clean Desk Policies as well as ensuring they are suitably populated with kit inform I.T to resolve.
  • Organise, prepare, and communicate details regarding key meetings & special events to Mitie FM & Key Stakeholders.
  • Engage with the team to identify specific meeting requirements including refreshments and engage with local Thales catering businesses as required.
  • Ensure signin and out processes are followed, and the correct visitor passes have been issued and returned.
  • Deliver a 5* Customer Experience for all visitors to site,
  • Provide exceptional customer service, assistance, and guidance to all visitors to ensure each guest has a great experience during their visit, providing assistance to visitors requiring travel or hotels.
  • Ensure feedback from visits is collated and acted upon as necessary.
  • To support the Harwell Site Lead & Logistics Manager in all site related facilities management issues and feeding into the FM team.
  • To build professional relationships with key stakeholders to develop knowledge of personal requirements and to be recognised as their first line "go to" person.
  • Attend training as appropriate/online/out of house/selfdevelopment.
  • To handle any guest complaints and provide a swift solution or escalate as appropriate.
  • To ensure you are immaculately dressed and recognised as the 'go to' customer experience contact.
  • Acquire a good knowledge of all on site services to be able to advise individual customers in line with their needs.
  • Work to and periodically review and update a standard set of operating procedures, making recommendations; suggestions; initiatives to support contract innovation.
  • Work closely with the Mitie FM, engineering, and cleaning team to identify any issues or faults that need raising via the Mitie Helpdesk and fixing.
  • Working closely with the catering company, to ensure all hospitality orders are quoted, approved, and delivered correctly and on time, and that all completed hospitality is collected efficiently.
  • Notifying Harwell Site Lead and Mitie FM of any accidents and incidents, hazards and near misses.
  • Provide operational support to any internal events when requested.
  • To ensure compliance with any COVID19 process and measures on site, challenging behaviour and reporting all incident / risks to the Mitie FM and Harwell Logistics Manager.

What we are looking for:

  • Customer focused with the ability to build positive relationships
  • Experience of working in corporate customer service environment
  • Excellent communication skills and exceptional attention to detail
  • Immaculate personal presentation endorsing the Signature five star image
  • Proven experience and understanding of an exceptional Customer Service delivery
  • Previous experience with visitor management and booking systems preferable
  • Excellent time management and organisational skills
  • Pro active, flexible and cando attitude
  • The ability to handle complaints and difficult situations in a patient, calm and effective manner and escalate where appropriate
  • Ability to deal with multiple requests simultaneously
  • T

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