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Bulk Spirits Administrator

3 months ago

Bathgate, West Lothian, United Kingdom Glen Turner Company Full time

Core Purpose

  • To manage the operational and day to day administrative requirements for the department
  • To work as part of a team and drive excellent customer service levels to both internal and external customers.
  • Log and review DRAMS transactions and complete relevant EMCS documentation
  • Assist with the timely preparation of reporting (W1, month end etc)
Create SOPs for the administrative process

Internal and External Contacts

  • On site managers, team leaders and their teams
  • Hauliers, Customers, Contractors and Third Party agencies

Work Responsibilities

  • Entering all operational transactions into DRAMS
  • Receipting and despatching of deliveries via EMCS
  • Review and monitor spirits by location and ensure that spirit stocks are accurate
  • Liaise with other departments (Bottling and Distillery) to review stocks and update DRAMS accordingly
  • Update operational spreadsheets to track spirit movements
  • Highlight any reported anomalies, analyse and correct errors
  • Report any anomalies which may impact MI reporting
  • Prepare administration work for third parties as required (HMRC, Customers)
  • Update operational spreadsheets as required
  • Prepare and review MI reporting
  • Create and update SOPs for all administrative tasks
  • All filing and archiving for the department
  • Updating of records on Q Pulse as required

Competency Profile (Attributes)

Experience (Assessment method:
CV, References)

Essential

  • Excellent working knowledge of DRAMS
  • Good working knowledge of AS400
  • Intermediate Excel
  • Proficiency with Microsoft Office Suite

Desirable

  • Bulk spirit industry experience
  • Good working knowledge of EMCS or other electronic customs movement systems

Education (Assessment method:
CV, Certificate)

Essential
Higher Grade English and Maths. Good basic secondary education

Desirable
SVQ, HND,HNC or equivalent

Profile (Assessment method:
CV, Interview, References)

Essential
Professional references from two previous employers

  • Good numeracy skills
  • Excellent attention to detail
  • Customer focused
  • Professional approach
  • Good interpersonal skills
  • Committed
  • Flexible

Desirable
Qualification certificates, personal reference

Additional Skills

  • Ability to work under pressure
  • Good team working skills

Benefits:

  • Casual dress
  • Company pension
  • Cycle to work scheme
  • Employee discount
  • Free parking
  • Life insurance
  • Onsite parking
  • Private medical insurance
  • Sick pay

Application question(s):

  • What are your salary expectations

Experience:

  • Administrative: 3 years (preferred)
  • Drams: 3 years (preferred)

Work Location:
In person