Office Administrator/receptionist
2 weeks ago
About the Company
Overview of the role:
What you will be doing in this role:
- Reception and guests greetings & registration, Answering and forwarding external calls;
- Meeting room preparation and service
- Lunch management: bookings, delivery, suppliers management and lunch quality supervision, etc
- Stock management: Manage office supplies and R&D materials, Inbound & outbound stock take, purchase request for office supplies
- Receive the deliveries of offices supplies and R&D material, and upload the GRN into the system
- Business trip coordinating and booking, including hotels, flights and local transportations, and process;
- Tea and coffee supplies for the kitchen
- New starter office pack preparation and relevant induction
- Arranging couriers, sorting and distributing post
- Support H&S: Fire Alarm test on weekly basis, emergency light test on monthly basis, attend training of H&S, Fire Marshal and First Aider, regular checking of office and properly keep relevant H&S records, etc.
- Management of office environment, ensure cleanliness, hygiene and tidiness;
- Support maintenance and repairing of office facilities.
- Arrange company event such as Christmas Party, team building events, etc.
- As backup of Assistant Buyer to deal with necessary affairs when the Assistant Buyer is on leaves
- Other tasks as instructed by the supervisors.
We would like you to have:
- Educated to degree level
- 1year minimum experience in a similar administrator or receptionist role or customer service role
- Intermediate user of Microsoft Office Packages
- Outlook, Word, PowerPoint, Excel and Databases
- Excellent written and verbal communication skills in English and Chinese Mandarin
- Multitasking and timemanagement skills, with the ability to prioritize tasks
Benefits
TEIC is a great place to work with opportunities for professional and personal development
Our benefits include:
- 25 days holiday + 8 bank holidays
- Holiday allowance increase with length of service
- Bupa healthcare
- Healthcare vouchers
- Free onsite car parking
- Free lunch Monday to Friday
- Contributory Pension
- Life assurance
- Cycle to work scheme
- Company sick pay
- Professional Membership fees paid e.g. CIPD, IEEE
- Family Friendly policies
- An Independent 24hour confidential counseling service
The post will initially start as a 2 years fix-term contract, but with good possibility to extend or progress. No visa sponsorship will be provided for this role.
Job Types:
Full-time, Contract
Contract length: 24 months
Schedule:
- 8 hour shift
Education:
- Bachelor's (required)
Experience:
- administrator or receptionist: 1 year (required)
Language:
- Mandarin (required)
Licence/Certification:
- right to work in the UK without sponsorship (required)
Work Location:
In person
Reference ID: 6-3
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