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Legal Secretary

3 months ago

Birmingham, Birmingham, United Kingdom mfg Solicitors LLP Full time

LEGAL SECRETARY, PRIVATE CLIENT

Birmingham office
We have a fantastic new opportunity for a Legal Secretary, to join our Private Client team in Birmingham.

About the firm
mfg is a successful, and growing, leading regional law firm with offices across Worcestershire, Shropshire and Birmingham. We're award winning, dynamic and forward-thinking with a modern outlook yet traditional backbone, tracing our roots back to 1556.

Our well-established, secure client-base come to rely on us through a range of 'full service' disciplines spanning private client to corporate/ commercial.

With over 200 partners and staff, we're a good size to make a real difference. Click here to see more.

As part of our people strategy, we welcome your ideas to improve ways of working.

The team


With nearly 40 Partners and staff, Private Client is our largest division enjoying success and a standout reputation across various specialisms of work.

In Birmingham, you'll be part of a sub-team of four that provides a range of services - including LPA's, wills, estate administration, creation of trusts and tax planning - so the ability to adapt and work well with others on a variety of matters is crucial.


The team is well recognised in the Legal 500 and continues to prosper having recorded a record financial year last year, growth of the team and taking on high net worth clients and work in all areas of work.

We are looking for someone likeminded who wants to grow with the business and help take the division forward.

The role and opportunity


Supporting different fee earners, you will be responsible for providing professional secretarial support through a range of duties to help progress client matters.

There's a significant focus on managing audio dictation and word processing, having regular client/third party contact, diary and file management and other administrative duties.


About you
You will be a competent and reliable secretary, ideally from a legal or professional services background albeit not essential.

Very much the team player with excellent interpersonal skills and a positive can-do attitude, you'll be adept at managing multiple work demands.

Proficient across all aspects of information and communications technology, you'll be committed to delivering high quality work and client service, with a keen eye for detail.

We're looking for someone proactive, self-sufficient and able to show initiative.

Why join us?
We offer a rewarding career of quality work alongside a commitment to your development. Fundamentally at the core lie the firm's values, 'one team' ethos and supportive culture. It's a fantastic environment in which people grow.


You'll get a competitive salary, 25 days' holiday per year (including three days at Christmas) to start and of course Bank Holidays, healthcare provision, healthy work/life balance and other perks.

Committed to inclusion, we aim to employ a diverse section of the community.

Our CSR proposition also continues to develop. Last year, we celebrated raising £8,000 for several local charities.

Interviews will be arranged as suitable applicants apply.

PURPOSE OF ROLE


To provide effective administrative support within the Private Client division, carrying out work to the highest possible standards through adherence to the firm's guidelines and policies.

To be committed to a high level of client service and strive for continuous professional development.

PRINCIPAL DUTIES AND RESPONSIBILITIES

  • To handle new client enquiries on the telephone or in person.
  • To speak with clients on the telephone, taking messages where appropriate and helping progress matters.
  • To close files, including the registration of wills on Certainty Database.
  • To update the LPA and Will database, and other required records.
  • To handle the storage of wills and LPAs.
  • To allocate post to files ready for processing by the fee earner.
  • With training, to support with the chasing of clients for payment of costs/ disbursements where appropriate.
  • To undertake filing and scanning of documents, saving these as appropriate to the firm's case management system.
  • To assist with diary management, client continuity, file opening, engrossing of wills/deeds and documents ready for appointments.
  • To undertake basic drafting of documents and due diligence where needed.
  • Any other duties and assistance commensurate to the role, as required from time to time.
  • To assist with the implementation of good working practices, maintain a high standard of work and client service/care within your area of responsibility, in accordance with the firm's policies, procedures and guidelines and/or as directed by your line manager.
  • To use initiative on all matters.
  • To ensure confidentiality and security for all firm and client documentation and information.
  • To undertake any specific training course as and when required.
  • To effectively