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Administrator

3 months ago

Liverpool, Liverpool, United Kingdom Rathbones Full time
A rewarding place to work. At Rathbones, We invest in everyone's tomorrow - that includes our people.

We are always looking for future talent, and we can help you build a rewarding career with clear paths to progression and the opportunity to share in the success of our business.


Job Title:
Administrator

Department:
Operations - Fees

Location:
Liverpool

Contract Type: 12 month contract

Reporting to:
Operations Manager

The Team

The team is also responsible for the collection of fees on behalf of third parties such as Independent Financial Advisers (IFAs) who are a key introducer of new business to Rathbones.

This involves ensuring that the necessary paperwork is provided in order to facilitate the payments which must be signed by the client and the IFA.

These fees may be in the form of a one off 'Introductory' fee or an ongoing Advice fee to the IFA which are charged at the same time as the Rathbone fees.

The team is also responsible for the distribution of client invoices and IFA statements.

The Role
Delivery of service excellence
Protection of client assets
Compliant with regulatory requirements and company policies
Positive contribution to your teams new and existing initiatives

Outcomes of the Role
Provide a professional and reliable service for clients, investment managers, advisers, and product providers.
Ensure you are adhering to the teams current SLAs and to all regulatory requirements.
Accountable for administrative tasks within the team in line with the team's procedures manual.
Ensure that you are actively participating in the 4+1 habits from Lean methodology.

These include dynamic Visual management boards, appropriate team meeting involvement, continuous improvement through identification and resolution of issues, and standard operating procedures.

Support the continuous improvement across the team leading to enhancements in efficiency and clients and customer experience (CX/UX).
Assist in User Acceptance Testing (UAT) of new and existing IT systems
Ensure that you are operating within the Group data governance framework and that data quality and integrity is maintained.
Be aware of the conduct rules and act with integrity.
Be aware of CASS related processes relevant to your team and that you escalate any issues to your manager
Build and maintain relationships with all stakeholders, both internal and external

Knowledge, Skills and Experience
Excellent organisational and time management skills
High level of accuracy and attention to detail
Ability to grasp new tasks quickly
Strong written and verbal communication skills
Client service focus
Good working knowledge of Microsoft Office
A team player able to multi-task in a fast-paced environment
Ability to build constructive relationships with other members of staff at various levels
Adaptable, flexible, and able to accept responsibility for given tasks