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Payroll Assistant
3 months ago
DUTIES AND RESPONSIBILITIES
Payroll and Benefits
- Day to day processing of professional, accurate and timely payroll services to include:
- processing new joiners and leavers on Payroll/HR system
- processing statutory payments (SMP, SSP, SPP, ShPP)
- collating and processing overtime claims
- processing GAYE deductions and taxable benefit choices
- producing and distributing monthly payroll reports
- Payroll reconciliations (preparation of salary and payroll control spreadsheets for signoff)
- Processing benefit related invoices and recharges on SAP
- Assist with payroll year end processing (P60s, P11Ds)
- Deal with employees' general queries and escalate/signpost as appropriate
- Assist the Payroll & Benefits Manager with ad hoc tasks in busy periods
HR Functional Support
- Support recruitment to include assisting in preemployment checks and verifications
- Support routine processes for onboarding new joiners
- Setting up new employees on HR Database and SAP (for expenses)
- Maintaining and updating HR Database with any changes to employee records, including contract changes, leavers, reporting lines etc.
- Updating SAP with any bank account changes from employees
- Updating department structure charts
- Processing HR admin related invoices on SAP
- Filing all employee documents in personnel files and/or electronically as required
- Ordering eye vouchers and issuing to employees, logging details on spreadsheet and recharging at the end of the financial year
- Assist the HRBP with ad hoc tasks in busy periods
REQUIRED SKILLS AND QUALIFICATIONS ESSENTIAL
- Ability to maintain total confidentiality of information with regards to all employee matters.
- Attention to detail and ability to work to high level of accuracy, prioritising critical tasks
- Demonstrable experience of working in a high volume administrative role
- Excellent organisation skills and able to prioritise multiple and sometimes conflicting tasks
- Strong team player who works well using their initiative to get the job done within deadlines and to the required standard
- Professional verbal and written English language skills
- Able to communicate with a wide range of individuals and to adapt style to the individual
- Proactive and solution oriented
- Ability to work flexibly and adapt to changing work practices and priorities
- Microsoft Office skills (Word, Excel, PowerPoint) to intermediate level
- Previous experience in a HR functional support role
DESIRABLE
- Previous experience of Payroll processing
- Knowledge of SAP
