Finance Assistant with Housing Benefit Knowledge

1 week ago


Birmingham, Birmingham, United Kingdom Lench's Trust Full time

Supporting the Finance Team in recording and retrieving financial details of the Charity, with the majority of work being around maintaining income records, working with residents and their arrears, setting up Direct debit's and having a good knowledge of housing benefit.


To support the finance team with regards to supplier invoices, dealing with queries, submitting supplier payments and preparing details for the Finance Manager regarding other financial areas of the business.


Key Responsibilities:

Substantial Bookkeeping Experience:

Proficient in Sage with a demonstrated track record of substantial bookkeeping experience.

Weekly Reconciliation:

Conduct weekly reconciliations of several accounts to ensure accuracy and completeness.

Dealing with residents' queries and accounts:
Looking after residents' arrears, agreeing payment plans

Reviewing housing benefit documents and making necessary changes to residents Direct Debits

Providing a monthly report to the Finance Manager on arrears positions across our schemes

Transaction Processing:

Process payments, invoices, income, and receipts using Sage, maintaining precision in recording financial transactions.

Assist in maintaining an accurate forecast budget for income and expenditure.

Management & Annual Accounts:

Assist in preparing management accounts to provide insights into financial performance.

Assist in the preparation of annual accounts, ensuring timely and accurate submissions.

Record Maintenance:

Set up and maintain professional standards in record-keeping, ensuring consistency, accuracy, and compliance.

Ad Hoc Reporting:

Generate ad hoc reports as required, providing valuable financial insights to support decision-making.

Budget Management:

Actively participate in budget management and reporting, contributing to the financial planning process.

CORE DUTIES
Work closely as a team to ensure smooth operation of all finance matters.

Support the Finance team by inputting into sales and purchase ledgers from source documents.

Input data into the accounting system with speed and accuracy.


Plan, organise and manage own workload to ensure your contribution to the Charities quarterly and annual financial reporting processes are achieved in a timely and accurate manner.

Work closely with the Housing Team to ensure information is shared between the two teams, for calculation of voids/ arrears/ DD's


Resolution of any finance related queries, which are to be reported to Finance Manager to pass onto Trustee Committees if necessary.

Assist in dealing with residents' queries relating to their Weekly Maintenance Charges/ Direct Debits and Housing Benefit

Reconciliation of customer & supplier accounts on sage

Reconciliation of bank accounts on sage including any fixed interest or notice accounts.

Assisting the team to ensure swift payment of supplier invoices.

Assisting with preparation of financial statements for the Trust


To undertake any other duties as may be deemed appropriate, commensurate with the purpose, function and grade of the post.


COMMUNICATION, INFORMATION MANAGEMENT AND REPORTING


Good communication and listening skills are required for this post as you will be dealing with residents and other external agencies.

Recording information on our CRM system & sage regarding information relating to residents ie telephone conversations/ responses to letters/ statements etc

Making sure all documents are saved within our database correctly.

Good level of competence in Excel, Word, Outlook and computerised accounting software

Good problem solving

Good analytical ability

GENERAL
Working with residents, staff and external agencies

Willingness to accept responsibilities

Able to work effectively with mínimal guidance/ supervision

Able to manage high volume workload

Able to respond effectively to changing priorities

Job Type:
Part-time

Pay:
£30,103.00 per year

Expected hours: 27.5 per week

Benefits:

  • Casual dress
  • Company pension
  • Onsite gym
  • Onsite parking
  • Sick pay

Schedule:

  • Day shift
  • Monday to Friday

Application question(s):

  • AAT level 2 or equivalent qualification in relevant area?

Education:

  • GCSE or equivalent (required)

Experience:

  • Bookkeeping/accounts: 3 years (required)

Work Location:
In person

Application deadline: 28/06/2024

Reference ID:
Finance Assistant with Housing benefit knowledge

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