Junior Administrator

1 week ago


Romford, Greater London, United Kingdom HG Group Full time

ABOUT OUR COMPANY
HG Group provides healthcare staffing solutions across the UK. We specialise in finding the best possible recruits for your vacancies, whatever your individual needs.

Our in-depth knowledge of the healthcare sector is rooted in the incredible experience of HG Group's founders in the field.

We are highly qualified and specialist healthcare professionals, and we understand exactly the requirements of those looking to recruit healthcare staff.

That is why we are committed to the quality-driven approach that underpins every aspect of our work.

Our Values

Passionate
We love what we do here at HG Group, and this is because we are genuinely passionate about people.

If you love what you do, you're far more likely to be good at what you do too, and this is great news for our clients, as well as for us.

Our true passion in an industry that can often offer up mixed feelings, is all about providing great service in a world where people deserve to have their expectations exceeded, not just met.


Genuine
One visit to our website, one call to our offices, one meeting with any member of our team.

do any of these things and you'll see that we're not ones to favour outcome over process when it comes to doing business at HG Group.

We are people, and if integrity is missing in an industry that is based on, well, people, then we're in the wrong job

Respectful

Fun
At HG Group, we're not about faceless communication. We're about smiles, warmth, and a genuine human connection.

You work hard, and so in appointing a recruitment partner to help you with your human resources and business development, it's important you can enjoy the process and engage in service with a smile along the way.

In recruitment, you're getting a new team member, and this should be exciting, not excruciating

HG Group

  • Our Partnership is your growth

PRINCIPAL DUTIES AND RESPONSIBILITIES

Diary Management:

  • Coordinate and manage the CEO's calendar, ensuring optimal scheduling and prioritisation of meetings, appointments, and events.
  • Arrange travel itineraries, accommodations, and logistics as needed.
  • Anticipate and prepare necessary materials for meetings, including agendas, documents, and presentations.

Inbox Management:

Client Communication:

  • Serve as the first point of contact for clients, providing professional and courteous responses to enquiries.
  • Follow up on client communications to ensure issues are resolved and information is provided promptly.
  • Maintain an uptodate contact list and manage client correspondence records.

Administrative Support:

  • Perform general administrative tasks including document management, data entry, and filing.
  • Assist in the preparation of reports, presentations, and other business documents.
  • Conduct research and compile information as requested by the CEO.
  • Take minutes during meetings and distribute them promptly, ensuring accurate documentation and followup on action items.

Office Supplies Management:

  • Monitor and manage office supplies inventory, ensuring necessary items are in stock.
  • Place orders for office supplies and equipment as needed.
  • Liaise with suppliers to ensure timely delivery and resolve any issues.

HR Management:

  • Work with our outsourced HR partner to ensure HR templates and processes are followed.
  • Assist with the onboarding process for new employees, including preparing necessary documentation and setting up workstations.
  • Facilitate the exit process for departing employees, ensuring all procedures are properly followed and documentation is completed.

Marketing Support:

  • Collaborate with the Compliance Manager on marketing projects to support overall business objectives.
  • Assist in the creation and distribution of marketing materials.
  • Ensure marketing activities comply with relevant regulations and standards.

Filing System Management:

  • Maintain a comprehensive filing system on Microsoft Office shared folders, ensuring all files and equipment are managed and organised in a numbered format.
  • Keep thorough documentation and records, ensuring files can be located and retrieved accurately and efficiently.
  • Regularly review and update the filing system to maintain organisation and accessibility.

Personal Management:

  • Occasionally manage the CEO's personal trips, including booking travel and accommodations.
  • Assist with the management of the CEO's homerelated tasks as needed.
  • Distinguish and manage work and personal tasks with ease, ensuring the CEO's days are always well organised and never chaotic.

Additional Duties:

  • Assist with special projects and tasks as assigned by the CEO.
  • Maintain a high level of confidentiality and discretion at all times.
  • Continuously seek ways to improve processes and efficiencies in the role.

ESSENTIAL SKILLS, EXPERIENCE AND QUALIFICATIONS

Qualifications:

  • Proven experience as a personal assist


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