Contracts Coordinator

2 weeks ago


Edinburgh, Edinburgh, United Kingdom Mercy Corps Full time

Location:
Edinburgh, UK or The Hague, Netherlands

Position Status:
Full-time, Regular

Salary:
UK
:Starting salary for this role will be 31,120 GBP

-
NL: 36,720 EUR

Offer will be commensurate on experience

About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible.

To do this, we know our teams do their best work when they are diverse and every team member feels that they belong.

We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

The Team
Mercy Corps Europe (MCE) has grown rapidly in terms of volume of activity and complexity. With offices in Edinburgh, London, Geneva and The Hague, we now attract over £90m in annual income. The breadth and impact of our programmes makes Mercy Corps a unique and truly rewarding place to work.

Our teams are proud of what we achieve in the field and we are always looking for talented individuals who share our passion and commitment.


The Position

The Contracts Coordinator (CC) will provide essential administrative support to the Senior Contracts Manager (SCM), the Compliance Adviser (CA), the wider Contracts team and as well as Desk and Field teams, in order to strengthen our portfolio of contract funding (as opposed to grant funding).


The CC will contribute to three broad areas: pursuit of new business and bid development; support to implementation of live contracts; and our overarching strategic approach to contract funding.

Each of these allow the contracts team to support Mercy Corps' European Strategic Plan, and, in turn, our global strategy Pathway to Possibility (P2P).


As we begin an intentional expansion of our contract work - to include new donors across Europe - this is an exciting time to join the contracts team and be a meaningful part of developing our contract portfolio and expertise.


Reporting to the Senior Contracts Manager, the CC will work with a variety of other HQ Programme units and other departments, including Compliance, Finance, People & Strategy, Legal, Policy and Advocacy, Mercy Corps Counterparts at MC HQ offices in Europe; MC donors and partners.


Essential Responsibilities

Opportunity identification and positioning

  • Undertake donor research and identify appropriate funding opportunities from donors, creating concise summaries of the key information and disseminating appropriately.
  • Reviewing donor guidelines and carrying out eligibility checks for new funding opportunities identified, and initial liaising with HQ Desk Teams (and, where appropriate, Country Teams) on opportunities.
  • Keeping abreast of other peer/competitor organisations activities related to new funding opportunities (e.g. job adverts).
  • Maintain an uptodate tracker on funding opportunities.
  • Participate in communication with potential partner and competitor organisations during any positioning for opportunities.

Bid Development

  • Monitoring donor websites and portals for key information and documentation, saving these to the relevant storage folders (M Drive/SharePoint), and disseminating appropriately.
  • Participating in any information meetings held by the donor (e.g. FCDO Early Market Engagement events), to capture notes and disseminate appropriately.
  • Drafting Capacity Statements capacity statements/or other required documents, copyediting, and final compilation for submission as needed.
  • Setting up and maintaining a Bid Development Sheet for each opportunity.
  • Coordinate the development of Contract Approvals (as per PFAP).
  • Lead on administrative elements of processes related to partnership
  • Pre-Teaming Agreements, Teaming Agreements, Consortium Agreements, NDAs.

Contract Administration

  • Support the SCM and wider contract team with administrative tasks such as maintaining required documentation, as per the internal Programme File, and knowledge management of the contracts, updating all internal information systems (server and Grant and Award Administration Tracker (GAIT)) in coordination with RPT counterparts.
  • Assist in monitoring and ensuring compliance with donor regulations and Mercy Corps policies and procedures.
  • Advise country teams on formats for donor reporting and define timelines to review.
  • As needed, support the reviews of donor reports and ensure that reports are submitted in accordance with reporting standards and in adherence to deadlines set out in the contract.
  • Initiate, coordinate and send out New Award Initiation Summaries and project closeout messages.
  • Support the SCM in the management of the complex programme oversight process and/or Contracts Oversight Group process.
***
Compliance

  • Take the lead on administrative elements of compliance related processes for contracts.
  • Some already mentioned elsewhere, but examples will include: ensuring Teaming Agreements are accurately and swiftly executed; support with contractspecific donorrelated compliance requirements and due diligence requ


  • Edinburgh, Edinburgh, United Kingdom TELESOFT LLC DBA CALERO Full time

    JOB SUMMARYCalero MDSL, the leading technology expense management solution for complex enterprises, is looking for an Telecom Contract Coordinator for either their Cannock, Edinburgh or Tunbridge Wells location. Reporting to a Service Operations Manager (SOM), you will provide analysis of customer telecom billing, inventory, and contract data to identify...

  • HR Coordinator

    2 weeks ago


    Edinburgh, Edinburgh, United Kingdom Strathberry Ltd Full time

    About UsProudly Scottish at heart, but with a keen international outlook, Strathberry creates unique luxury pieces, handcrafted in Spain using only the very finest quality leathers and finishes. Known for its instantly recognisable bar closure and mínimalist design aesthetic, Strathberry's elegant lines and exceptional attention to detail have led to a...

  • Contracts Manager

    2 weeks ago


    Edinburgh, Edinburgh, United Kingdom Construction & Property Recruitment Ltd Full time

    Exciting opportunity for an experienced Asbestos Removal Contracts Manager to join one of Scotland's leading privately owned Asbestos Removal Contractors on projects based throughout Scotland.C&P Recruitment is delighted to bring this new and exciting opportunity to market.Our client is looking to attract an experienced Contracts Manager capable of managing...


  • Edinburgh, Edinburgh, United Kingdom Linton Recruitment Full time

    We are recruiting a Hospitality Coordinator to work with our clients as a supervisor and coordinator of staff and administrative duties.- computer literate- able to multi-task variety of duties- good staff management- organised and self motivated- calm and confident approachHours are not set so can be discussed at interview stage.If interested please send...


  • Edinburgh, Edinburgh, United Kingdom Jarvis King Full time

    Procurement & Logistics CoordinatorLocation: EdinburghBenefits: Pension, Private Medical, Excellent BenefitsWork Arrangement: Hybrid WorkingAbout the CompanyJoin a reputable Investment/Property Development company with a diverse portfolio of high-end luxury boutique hotels and short-term accommodation lets in Edinburgh City Centre. They are on the lookout...

  • Warehouse Coordinator

    2 weeks ago


    Edinburgh, Edinburgh, United Kingdom The Tartan Blanket Co. Full time

    Warehouse CoordinatorTBCo is a purpose-driven B-Corp Certified company. We are focused on designing a better tomorrow with warmer people and a cooler planet creating design-leading sustainable blankets, scarves and other products that bring warmth whilst having a positive impact.We are looking for an organised and motivated Warehouse Coordinator to support...

  • Treasury Coordinator

    2 weeks ago


    Edinburgh, Edinburgh, United Kingdom Nicholas Howard Full time

    Nicholas Howard Limited are delighted to be recruiting for a new and exciting role as a Treasury Coordinator.Our client is a leading global fund management company and are building a finance hub based in Edinburgh. The Treasury Coordinator will be responsible for ensuring the efficient management of the real estate Mandates' and Funds' accounts payable and...


  • Edinburgh, Edinburgh, United Kingdom Rockstar Games UK Full time

    At Rockstar Games, we create world-class entertainment experiences. Rockstar North is on the lookout for talented Workplace Coordinator. As part of the Workplace Services Team, you will provide key coordination of the day-to-day operation of the site and its facilities services. This is a full-time, permanent and in-office position based in Rockstar's...

  • Events Coordinator

    2 weeks ago


    Edinburgh, Edinburgh, United Kingdom Search Consultancy Full time

    Event CoordinatorsUp to £27k, dependent on experienceFull-time position, Mon-Fri 09:00-17:00Temp-to-Perm contractSearch Consultancy are currently working exclusively with a prestigious education institute in Central Edinburgh to recruit a couple of Event Coordinators to join their team on a full-time basis. This will be a busy office-based role working...


  • Edinburgh, Edinburgh, United Kingdom Jarvis King Full time

    Procurement & Logistics CoordinatornEdinburghnPension + Private Medical + Excellent BenefitsnHybrid WorkingThe BusinessThis is a fantastic opportunity to work for a high-end Investment/Property Development business. Their expanding portfolio consists of landlords and property developers of high-end luxury boutique hotels and short-term accommodation lets.The...


  • Edinburgh, Edinburgh, United Kingdom Taylor Hopkinson | Powered by Brunel Full time

    Taylor Hopkinson are looking for a Legal & Contracts Manager to join our client, an offshore wind developer based in Edinburgh working on two ScotWind projects, 1GW Ayre Offshore Wind Farm, a floating wind project to the east of Orkney, and 1GW Bowdun Offshore Wind Farm, off the coast of Aberdeenshire.This role is for an experienced professional with a...


  • Edinburgh, Edinburgh, United Kingdom Jarvis King Full time

    Procurement & Logistics Coordinator Edinburgh Pension + Private Medical + Excellent Benefits Hybrid WorkingThe BusinessThis is a fantastic opportunity to work for a high-end Investment/Property Development business. Their expanding portfolio consists of landlords and property developers of high-end luxury boutique hotels and short-term accommodation...


  • Edinburgh, Edinburgh, United Kingdom NFP People Limited Full time

    We have an exciting opportunity for a Live Music Coordinator to support the delivery of live music experiences improving the health and wellbeing of children and adults through the healing power of live music.Position: Live Music CoordinatorLocation: Scotland; remote, flexible working available, with some office-based activity in Edinburgh as and when...

  • Fleet Coordinator

    2 weeks ago


    Edinburgh, Edinburgh, United Kingdom Europcar Full time

    Job Description Europcar is looking for Fleet Coordinator You've probably heard of Europcar. You probably think we just rent cars at the airport. We do so much more Would you like to be part of the Europcar team? We are looking for Fleet Coordinator to coordinate the delivery and collection of our vehicles for our customers. This is a service that...


  • Edinburgh, Edinburgh, United Kingdom LGBT Health and Wellbeing Full time £30,153

    We are seeking to recruit a motivated, skilled and highly organised Telefriending Coordinator to lead our Telefriending Service , and to and contribute to the support that LGBT Health offers to LGBT+ older people (50 years+) throughout Scotland. About us Established in 2003, LGBT Health and Wellbeing is Scotland's health and wellbeing charity for LGBTQ+...

  • Project Coordinator

    2 weeks ago


    Edinburgh, Edinburgh, United Kingdom Inspiring Scotland Full time

    Job AdvertJob TitleProject CoordinatorReports toThrive Fund Manager, ELC & Nature Based LearningFundThrive OutdoorsLocationYour role is office-based and we are open to discuss flexible working arrangements. Some visits to our Edinburgh office or other locations in Scotland may be required as part of the role.Our office is Suite 2, 14 New Mart Road, Edinburgh...

  • Contracting Officer

    2 weeks ago


    Edinburgh, Edinburgh, United Kingdom Meraki Full time

    Contracting OfficerExceptional Daily Rate (PAYE/Umbrella)12 Month ContractEdinburgh - Hybrid WorkingPosted 29/03/23CVs by asapStart date: asapOur client is a global leading investment management corporation who have experienced exponential growth and have a reach throughout the world. They are pioneers in the field of sustainability and ensuring their...

  • Team Coordinator

    2 weeks ago


    Edinburgh, Edinburgh, United Kingdom Kelly Services Full time

    Job Title: Team CoordinatorHours & Salary: Monday to Friday - £14ph - £16phLocation: Edinburgh, CentralDuration: 6 months contract potential ongoingAs Team Coordinator you will provide Administrative support to the team based in our Edinburgh office. This is an exciting opportunity for someone who has some experience of a similar role but is looking for an...


  • Edinburgh, Edinburgh, United Kingdom NHS Scotland Full time

    Please note: This is a 1 year fixed-term contract**As part of the meaningful activities team, the post holder will help deliver and encourage clients with dementia, cognitive impairment, or depression to participate in therapeutic activities which will enhance their sense of wellbeing, self-esteem, belonging and orientation.The post holder will be allocated...

  • Support Coordinator

    2 weeks ago


    Edinburgh, Edinburgh, United Kingdom Climate17 Full time

    Climate17 is delighted to be partnering with The Greater South East Net Zero Hub (GSENZH); a high-profile and high-impact government-backed initiative, designed to develop and support the delivery of projects to accelerate the UK's transition to Net Zero. Set up by the UK government in 2018 and funded by the Department for Energy Security and Net Zero...