Records Management

1 week ago

Scarborough, North Yorkshire, United Kingdom City of Toronto Full time $39 - $43
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Job Category:
Records & Information Management

Division & Section:
Economic Development & Culture, EDC Business Growth Services

Work Location:
North York Civic Center, 5100 Yonge Street,TorontoandScarborough Civic Center, 150 Borough Dr, Scarborough

Job Type & Duration:
Full-time,PermanentVacancy
Hourly Rate and

Wage Grade:
$ $42.88 hourly

Shift Information:
Monday to Friday, 35 hours per week

Affiliation:
L79 Full-time

Number of Positions Open: 1
Posting Period: 13-May-2024 to 30-May-2024

Job Description:

Reporting to the Manager, Business Growth Services, the Library Information Officer is responsible for assisting businesses, responding to front counter, phone, and e-mail requests for information regarding business start-up and early-stage business development.

The Library Information Officer directs clients to appropriate information services and regulatory agencies to address their information requests and facilitates business registration services as well as creates business research aids and fact sheets.


Major Responsibilities:
Compiles, classifies, and catalogues information and materials. Determines subject content and assigns appropriate headings and classification numbers to identify the material.
Reviews and assesses variety of electronic publications, recommends materials to be purchased and provides costing information. Orders approved materials and catalogues incoming materials.
Answers requests for information from the public, city staff, elected officials, libraries etc. Research and compiles materials in answer to reference inquiries. Distributes materials as appropriate and invoices for costs.
Assists in the preparation of policies and procedures including the compilation of training manuals and subject bibliographies.
Evaluates and analyses library information needs and resources and makes recommendations.

Provides continuous updates to Divisional staff of issues by scanning publications and extracting information relating to policy, programs, and issues.

Sets up and maintains automated cataloguing system and databases.
Conducts regular and annual inventory of library materials (i.e., Digital inventory)
Produces internal newsletters/bulletins on relevant materials and publications.

Circulates materials to staff (i.e., Senior Management, Province of Ontario etc.) and maintains statistical records and reports regarding small business clients utilizing services.

Organize displays in public areas using relevant posters and pamphlets.
Provides staff training and development about the use of online resources and databases and web searching.
Undertakes, organizes, and manages special projects.
Provides input into the library strategic, operational, and work plans and marketing of library information services.

Key Qualifications:
Your application must describe your qualifications as they relate to:

Post-secondary education in business, library science or a relevant program or discipline or the equivalent combination of education and/or related experience.

Extensive experience providing exceptional customer service in a high-volume service environment.

Experience conducting business research e.g., market sizing, identifying government regulations applicable to a specific business, scanning for industry or consumer purchasing trends, reviewing publicly available Statistics Canada data, and evaluating the usefulness of online business information.

Considerable experience using various computer software e.g., Microsoft Word, Excel, Access, PowerPoint, Salesforce, SharePoint, database search and website content management software.

Experience in delivering training and orientation with regard to the use of online resources for conducting basic business research.


You must also have:
Ability to effectively communicate (written and verbal) in English and preferably French.
Exceptional customer service skills.

Able to assist business owners by working first to accurately understand their needs and then providing the most relevant business information, resources, and referrals possible.

Technical knowledge of areas affecting business start-ups including business planning, relevant legislation/regulations, financing, basic principles of accounting, marketing, staffing and business operations.

Experience with coordinating event logistics considered an asset e.g., requesting quotes, booking spaces, preparing agendas.
Knowledge of small business resources and regulatory agencies.
Ability to multi-task with proven organizational and time management skills.
Ability to perform duties requiring independent and sound judgment, initiative, and discretion.
Strong oral and written communication skills.
Excellent interpersonal skills with the ability to work within a team of professionals.
Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity, and respectful workplaces

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.

Learn more about the City's commitment to employment equity .
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