Administrative Assistant

1 week ago

South Kensington, Greater London, United Kingdom Imperial College London Full time

Are you looking to work at one of the top 10 universities in the world? Do you have an interest in supporting a wide range of administrative functions? If so, we want to hear from you.


Imperial's Marketing, Recruitment and Admissions (MRA) and Registry departments are looking for an Administrative Assistant who will be a key coordinating figure for both teams.

You will provide support for all administrative functions from event management to financial administration.

As a first point of contact, you will provide excellent customer service to and engage with colleagues in both departments, the wider College, and external partners.


The role provides an excellent opportunity to work in the UK's only university to specialise solely in science, engineering, medicine and business.

You will gain insight in two different departments and have exposure to colleagues across the College. You will become knowledgeable in the College's administrative processes that range from recruitment to new supplier set up.


You will be able to work in a hybrid arrangement with most of your in-office time being spent at Imperial's vibrant South Kensington campus.

South Kensington is Imperial's main campus and houses the Central library, a gym and a variety of catering outlets. It is also where most undergraduate and postgraduate activity takes place.

To be successful in the role, you will have experience working in an office and in an administrative role. You will be skilled at building relationships and managing your workload; and have a strong attention to detail.

Duties and responsibilities:

In this post, you will provide support in the following areas:

  • Office administration. You will organise equipment, support the administration of the 3rd and 4th floors of Sherfield, and represent Registry and occasionally MRA at Sherfield and Building User Group meetings.
  • Financial administration. You will process Purchase Orders, set up new suppliers, track spend, address queries, and support the yearend financial process.
  • Communications. You will research and draft material for reports and webpages and assist with MRA's quarterly newsletter.
  • Event management. You will assist with the organisation of staff meetings, departmentwide functions, and travel and accommodation bookings.
  • Human Resources. You will assist the MRA recruitment process, coordinate the induction process for new members of Registry staff, and liaise with agencies for bookings of Contingent Workers and manage the Contingent Worker records.
  • Senior Management. You will provide diary management and general administrative support to the Director of Marketing, Recruitment and Admissions and the Academic Registrar.
  • Health and Safety. You will act as the Departmental Safety Officer for Registry and the Departmental Computer Health Assessor for MRA and Registry.

Essential requirements:

  • A Levels or broad experience acquired through a combination of jobrelated training and onthe job experience.
  • Experience of working in an office environment.
  • Experience in an administrative role.
  • Experience of providing high quality customer service and relationship building.
  • Ability to manage own workload through effective ordering of priorities and display of good organisational ability, working independently and taking initiative as well as working as part of a larger team, providing help and assistance when required.
  • Excellent communication skills, with an ability to communicate at all levels.
  • A high level of accuracy and consistent attention to detail.
  • A respect for confidentiality, including the integrity and sensitivity of records.

Further information:

The post is offered on a full-time, open-ended contract.


Hybrid working may be considered for this role and the post-holder may be expected to work 60% or more of their time onsite, with 40% the minimum time spent onsite.

The opportunity for hybrid working will be discussed at interview.

Documents:

  • Administrative Assistant

  • Administrative Assistant

    1 week ago

    South Kensington, Greater London, United Kingdom Imperial College London Full time

    This is an exciting time to join the Student Counselling and Mental Health Advice Service at Imperial College We have been investing heavily in our Service to better support our students through university life. We have grown from a small team to a diverse and multifaceted group of over 30 professionals striving to deliver the best experience possible for...

  • Pa to The Head of The Department, Tyc Administrator

    1 week ago

    South Kensington, Greater London, United Kingdom Imperial College London Full time

    We are looking for someone who is hard-working, willing to learn, detail orientated and a good communicator. You should have experience of working as a Personal Assistant at a higher level and experience of working in an administrative role.This is a PA position providing a pro-active and high-level personal assistant and administrative service to the Head...

  • Msc Programme Administrator

    1 week ago

    South Kensington, Greater London, United Kingdom Imperial College London Full time

    Applications are invited for the position of MSc Programme Administrator in the Department of Mathematics at Imperial College London. Working with the MSc Programme Directors, the Director of Postgraduate Studies, the Department of Mathematics administrative and academic staff, you will be responsible for the provision of an effective and professional...

  • Departmental Examinations Administrator

    1 week ago

    South Kensington, Greater London, United Kingdom Imperial College London Full time

    We are currently recruiting for an experienced Departmental Examinations Administrator, based within the Education Office, in the Department of Mathematics. This is an exciting opportunity to join a professional, hard-working team, who support students in all aspects of the student life cycle.This is a busy, varied, and fast-paced role, with the Department...

  • Summer Schools Assistant

    1 week ago

    South Kensington, Greater London, United Kingdom Imperial College London Full time

    We are seeking an enthusiastic administrator to join the Faculty Education Office (Medicine) as Summer School Assistant. You will have administration experience and ideally be able to demonstrate high competency with MS Office packages (Excel, PowerPoint, Outlook and Word) and also have the ability to manipulate and present data effectively. This is a...

  • Membership Assistant

    1 week ago

    South Kensington, Greater London, United Kingdom Victoria and Albert Museum Full time

    The Membership team at the V&A are looking for Membership Assistants who will work across several, busy, front of house customer facing positions as well as fulfilling back of house office administrative tasks, all on a rota basis. They will be responsible for proactively converting general V&A visitors and exhibition ticket buyers into engaged Members in...

  • Patrons' Assistant

    1 week ago

    South Kensington, Greater London, United Kingdom Victoria and Albert Museum Full time

    The V&A runs two highly successful patrons' schemes, generating vital unrestricted funds for the museum each year. The Director's Circle and Young Patrons' Circle attract a growing number of high-profile donors, who, in return for their support, receive exclusive benefits and access to inspiring events. Our events range from online talks and...

  • Retrievals Assistants

    1 week ago

    South Kensington, Greater London, United Kingdom Victoria and Albert Museum Full time

    We are looking for up to 3 Retrievals Assistants to join our VARI, NAL and Archives Department.The post holders will support the delivery of public services in the National Art Library and the Prints and Drawings Study Room.They will principally work behind the scenes of the study facilities and will play an essential part in the delivery of the Department's...

  • Alumni Engagement Assistant

    1 week ago

    South Kensington, Greater London, United Kingdom Imperial College London Full time

    Are you passionate about providing first-class customer service and engaging with individuals and bringing networks together? Do you enjoy building professional relationships and being a positive ambassador for your employer? Are you good at multi-tasking and completing tasks to a high standard? If so, we have the perfect career opportunity for you.The...

  • Assistant/ Handyman

    1 week ago

    South Kensington, Greater London, United Kingdom Maintenance Full time

    "The world is yours with Meliá"Joining Meliá is to embark on a journey without borders because the possibilities of growing and training here are endless. It is knowing that the world is yours and that you can work in many countries. And all with the feeling that you are part of a big family.It means knowing that you have started one of the most exciting...

  • Research Assistant

    1 week ago

    South Kensington, Greater London, United Kingdom Imperial College London Full time

    Situated at the heart of London, Imperial College London is a research-focused university that has been consistently ranked among the top ten universities in the world and the top five institutions in Europe in the past ten years.Duties and responsibilities:Essential requirements:You will have excellent data skills (Stata proficiency is required) and ideally...

  • Senior Project Finance Officer

    1 week ago

    South Kensington, Greater London, United Kingdom Imperial College London Full time

    Are you an experienced Project Finance Officer who can expertly manage a portfolio of consultancy projects? If so, we are looking for a Senior Project Finance Officer to join our team of Senior Project Finance Officers to support the delivery of consultancy projects that are managed via Imperial Consultants (Enterprise Division).Duties and...

  • Global Summer School Assistant

    1 week ago

    South Kensington, Greater London, United Kingdom Imperial College London Full time

    Consistently rated among the world's best universities, Imperial College London is a STEMB institution with a reputation for excellence in teaching and research.The post is based within the College's Commercial Operations team and this is an exciting opportunity to join our Global Summer School team, running administration and logical support for two...

  • Coordinator: Residencies Programme

    1 week ago

    South Kensington, Greater London, United Kingdom Victoria and Albert Museum Full time

    This role will support the Adobe Residency Programme through the organisation and co-ordination of learning events, practitioner/studio needs and general project support to ensure the success of the programme. They will be an active member of the Learning and Digital team that delivers a year-round programme of pre-booked and drop-in activities across a wide...

  • Executive Administrative Assistant

    4 weeks ago

    Kensington, UK, West London, United Kingdom The Amitis Group Full time

    Job title: Office manager and PA, running the London office in a fast-growing boutique wealth management and investment firmContract Time: Full time office basedLocation: Kensington, London with occasional internationalReporting Line: Executive DirectorProfessional Experience: Minimum 4 yearsWorking languages: English and FrenchCore responsibilitiesRun the...

  • Executive Administrative Assistant

    4 weeks ago

    Kensington, UK, West London, United Kingdom The Amitis Group Full time

    Job title: Office manager and PA, running the London office in a fast-growing boutique wealth management and investment firmContract Time: Full time office basedLocation: Kensington, London with occasional internationalReporting Line: Executive DirectorProfessional Experience: Minimum 4 yearsWorking languages: English and FrenchCore responsibilitiesRun the...

  • Postgraduate Programmes Coordinator

    1 week ago

    South Kensington, Greater London, United Kingdom Imperial College London Full time

    To provide support for the Department's undergraduate (UG) and MSc administration, including all admissions and relevant examination processes, assisting the UG Admissions Tutor, MSc Senior Tutor, Directors of Undergraduate, MSc, and MRes degrees and Examinations Coordinator. In addition, the post holder will provide an efficient and effective service to the...

  • Undergraduate Programme Officer

    1 week ago

    South Kensington, Greater London, United Kingdom Imperial College London Full time

    Applications are invited for an Undergraduate Programme Officer to work within the Student Office in the Department of Computing to deliver an efficient and effective service to our staff and students. You will provide support for undergraduate (UG) administration, including all admissions and relevant examination processes, assisting the UG Admissions...

  • Research Operations Coordinator

    1 week ago

    South Kensington, Greater London, United Kingdom Imperial College London Full time

    The Centre for Environmental Policy (CEP) provides a unique interface between science and technology and the economic and policy context in which it is developed and applied. Its focus is on environmental and development issues, including energy, pollution, conservation of natural resources, food and health security and poverty reduction. The Centre seeks to...

  • Programme Coordinator

    1 week ago

    South Kensington, Greater London, United Kingdom Imperial College London Full time

    We are seeking to recruit a Programme Coordinator to work within Imperial College Business School. The Business School is a world-leading research institute, home to a suite of innovative MSc and MBA programmes.This is an exciting opportunity to join a professional team. You will be working to a high-volume workload and you will be responsible for assisting...