Current jobs related to ReceptionistOffice Services Floater - York, York City - Rishabh RPO

Job Title: Receptionist/OfficeServices Floater

Location:330 Madison New York NY Onsite no hybrid option

Duration: 6 months temp toperm

Responsibilities

ADDITIONAL INFORMATION : Looking for 5 years ofRECEPTIONIST/ BPO (Business Process Organization) Experience. Someexamples are such as Outsourcing Management Group. Candidates whohave worked in larger firms or for a BPO are preferred. Also canadd events management Inventory management. These positions aretemp to perm so they are looking at qualified candidates to convertand work long term.

About theposition:

Client is seekingan exceptional individual to join its Administration team.Reporting to the Vice President of Administration/Office Servicesthis person will join a highly energized team responsible formaintaining global operational standards with a professionaldemeanor. In addition to excellent communication skills the idealcandidate will demonstrate an ability to roll up their sleeves andperform all responsibilities needed to ensure success. Thesuccessful candidate will be comfortable interacting with alllevels of employees throughout the organization in a fastpacedenvironment. The position is in our NY office.

Specificresponsibilities include:

Greet andproperly direct all clients and guests. Be responsive to clientsneeds upon arrival.

Answer a multilinetelephone and give appropriate information to callers or routecalls to appropriate party while demonstrating professionaltelephone etiquette.

Manage multiple conferenceroom and guest space calendars.

The managementof conference space requires detailoriented correspondence withmeeting organizers and other administrative staff through aninternal conference scheduling system.

Registerall guests and clients properly with the building securitysystem.

Order prepare and clean up catering asnecessary for client meetings.

Prepare purchaseorders for a variety of office supplies from multiple vendors. Keepaccurate inventory of items needed.

Order trackand confirm receipt of messenger services and othermailings.

Coordinate with administrative staffand premises department to maintain the appearance of the receptionarea conference rooms pantries and restrooms.

Complete special projects for management as needed.

Order and stock multiple pantries using current vendorsand established par levels.

Setup and clean upbeverage and catering service in conference rooms.

Organize multiple storage rooms and closets. This taskmay require the ability to lift to 40lbs.

Maintain stock of restroom supplies and coordinate stocking roomswith porters.

Assist and maintain toner supplyprogram.

Assist in copy room organization whenneeded.

Register all guests and clientsproperly with the building security system.

Cross train at Reception and provide backup phone support whenneeded.

Greet and direct guests andvendors.

Prepare vendor paymentrequests.

SKILLS & EXPERIENCEREQUIRED:

Bachelors degree with 12years of related experience.

Must be able tolift 25lbs.

Strong knowledge of MS Officeincluding Outlook Word Excel and Power Point.

Ability to effectively communicate and collaborate with diversepersonalities in all levels of management as well as outsidevendors and clients by maintaining objectivity and demonstratingmaturity

Strong customer service skills amust

Good interpersonal organizationalcommunication and problemsolving skills are required

Must be handson and be willing to roll up their sleevesto perform any and all responsibilities needed to ensuresuccess

Must successfully pass abackground