Administrator (12m Ftc)

2 weeks ago

Ashford, Kent, United Kingdom gategroup Full time

Job Summary:

Support the procurement team and wider business needs from an administrative point of view.

Carry out common office duties, maintain a positive and friendly company image by acting as the first line of contact to visitors, customers and vendors in person, online, and via telephone.


Main Duties and Responsibilities:

  • Arranges meetings, scheduling appropriate meeting times, booking room and planning refreshments, taking meeting minutes where relevant
  • Assists in planning and arranging team events, including catering
  • Drafts, formats and prints relevant documents
  • Writing award and delist letters, following them through to receiving signed documents
  • NDA's (chasing, signatures etc)
  • Invoicing for Pourshins/Supplair
  • Manages sample requests where relevant
  • Supports the gatetrade process
  • Contract (filing, chasing signatures etc)
  • Supplier set up, where relevant
  • Support the SRM meetings
  • Manage price increases (send out documents, check markets data etc)
  • Support SMS registering
  • Support the team on the WTCE project
  • Manages outgoing post
  • Photocopies and files appropriate documents as needed

Qualifications

Education:

GCSE

Work Experience:
Administrative work background

Technical Skills:
(Certification, Licenses and Registration)

Other Skills:
Proven strong social skills

Strong administrative skills

Strong numeracy skills

Excellent time management and organisational skills

Demonstrated resilience, persistence and strong relationship building skills

Imtermediate MS-Word, Excel, Powerpoint, Outlook

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