Administrator (12m Ftc)

2 months ago

Ashford, United Kingdom gategroup Full time

**Job Summary**:
Support the procurement team and wider business needs from an administrative point of view. Carry out common office duties, maintain a positive and friendly company image by acting as the first line of contact to visitors, customers and vendors in person, online, and via telephone.

**Main Duties and Responsibilities**:

- Arranges meetings, scheduling appropriate meeting times, booking room and planning refreshments, taking meeting minutes where relevant
- Assists in planning and arranging team events, including catering
- Drafts, formats and prints relevant documents
- Writing award and delist letters, following them through to receiving signed documents
- NDA’s (chasing, signatures etc)
- Invoicing for Pourshins/Supplair
- Manages sample requests where relevant
- Supports the gatetrade process
- Contract (filing, chasing signatures etc)
- Supplier set up, where relevant
- Support the SRM meetings
- Manage price increases (send out documents, check markets data etc)
- Support SMS registering
- Support the team on the WTCE project
- Manages outgoing post
- Photocopies and files appropriate documents as needed

**Qualifications**

**Education**:GCSE

**Work Experience**:Administrative work background

**Technical Skills**:(Certification, Licenses and Registration)

**Other Skills**:Proven strong social skills

Strong administrative skills

Strong numeracy skills

Excellent time management and organisational skills

Demonstrated resilience, persistence and strong relationship building skills

Imtermediate MS-Word, Excel, Powerpoint, Outlook

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