Admin Assistant

2 weeks ago


Swindon, Swindon, United Kingdom The Whalebridge Practice Full time

MAIN ROLE AND PURPOSE OF THE POST This role is within the Clinical Admin Team, who support all aspects of patient care across the company.

The Admin Assistant is a developmental role. They will be expected to develop the skills necessary to work in all aspects of the admin team. Provide admin support to all clinical areas of the company.

Be a first point of contact for patients. Assist patients to access the services that they need. SPECIFIC RESPONSIBILITIES The responsibilities described below are those of the clinical admin team. Access Answer the telephone as a priority and respond to the caller in an appropriate manner.


Outgoing Information Ensure that referrals are processed in accordance with national timelines and liaise with the referral management centre as necessary.

Audio type patient referrals and submit them through the E-Referral system. Deal with any referral queries from clinicians and patients. Assist patients where necessary to make outpatient appointments.

Summarise hardcopy records to ensure the electronic record is complete. Ensure that SystmOne is reconciled to PCSE through GP Links. Return hardcopy records to PCSE for patients who are no longer registered.

GENERAL RESPONSIBILITIES Confidentiality You shall comply with the General Data Protection Regulations when processing personal data for patients and staff.

You must be aware of the Caldicott Principles as they affect your work. You can address any questions in relation to this to your line manager. Any data breaches should be reported immediately to the Data Protection Officer. All enquiries from the media must be referred to a Director.

Health and Safety All employees have a statutory duty of care for the safety of themselves and others. Employees are required to report any hazards as soon as they are identified. All staff must contribute to the management of risk.

This requires them to assess the risk in all situations, take of appropriate actions to mitigate any risks identified and report all hazards, incidents and near misses.

All building occupied by staff of Carfax Health Enterprise CIC are non-smoking environments. No-one may smoke or vape in the building. Staff who smoke or vape outside the buildings should cover their uniform.

Flexibility Statement The content of this Job Description represents an outline of the post only and is therefore not a precise catalogue of duties and responsibilities.


  • Admin Assistant

    2 weeks ago


    Swindon, Swindon, United Kingdom The Whalebridge Practice Full time

    We are a GP Practice in Swindon, looking to recruit an enthusiastic and motivated Admin Assistant. With a growing practice population, we are keen to continue to develop our admin team across our 3 surgery sites within Swindon. The duties are diverse and include reception duties, preparing prescriptions and generating referrals.We are open Monday to Friday...

  • Admin Assistant

    2 weeks ago


    Swindon, Swindon, United Kingdom Sparcells Surgery Full time

    Sparcells Surgery is a GP practice in the West of Swindon. We have a part-time vacancy in our Admin Team for 18 hours per week, to work Wednesday, Thursday and Friday. The duties are diverse and include supporting the clinicians, reception duties, preparing prescription and generating documents for outside agencies.The practice is open Monday to Friday from...

  • Admin Assistant

    2 weeks ago


    Swindon, Swindon, United Kingdom Swindon Gap Full time

    ADMIN ASSISTANT - SwindonGap Personnel is operating as an employment business, are currently looking to recruit Admin Assistant on a temp to perm basis for one our well-established client based in Swindon, SN25.ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Answering phone calls, Customer service, Inputting orders onto the system, Filing documents, General admin...

  • Admin Assistant

    2 weeks ago


    Swindon, Swindon, United Kingdom NHS Professionals Full time

    Job Title:Admin AssistantLocation:Marlborough House, Okus Road, Swindon, SN1 1JSTrust Location:Oxford Health NHS Foundation TrustWould you like to be a part of a team that works well together, always there to help each other? If you answered yes, Oxford Health NHS Foundation Trust is the place for you.About the TrustOxford Health NHS Foundation Trust is a...

  • Admin Assistants

    2 weeks ago


    Swindon, Swindon, United Kingdom KCJ-tes Full time

    We are looking for a Audiology Scheduling Assistant to join a well established, successful and rewarding business who is willing to work in Swindon.Salary:£21,313 per annum, 37.5 hours per week, Full time.Job Summary:You will be working in the head office responsible for liaising with customers, building efficient schedules for the professional team that...


  • Swindon, Swindon, United Kingdom Cotswold Surgical Partners Full time

    Job/Person SpecificationRole: Finance Admin AssistantWork hours: Monday to Friday. 4 hours per day = 20 hours per weekLocation: Cotswold Surgical Partners, Unit 13, Interface Business Park, Royal Wootton Bassett, SN4 8SYSalary:£13,557.18 per year. Equivalent to £13.00 per hour.Benefits: 132 hours holiday per year (equivalent to 6.6 weeks inclusive of bank...

  • Admin Assistant

    2 weeks ago


    Swindon, Swindon, United Kingdom Blackberry Cleaning & Support Services Ltd Full time

    Part Time - 10 Hours Per Week - Administration Assistant. £15.00 Per Hour.Monday - Friday - Ideally but negotiable.Previous office experience is a must.Completing employment terms.Checking time and attendance app.Organising holidaysArranging stock deliveries.Liaising with staff.Once fully trained applicant maybe in the office on their own some days.Free...

  • Optical Assistant

    2 weeks ago


    Swindon, Swindon, United Kingdom Inspired Selections Full time £25,000

    We are looking for a customer-focused and commercially aware Optical Assistant to join our team on a full-time basis.Situated in a bustling shopping center with free parking and a loyal customer baseWork alongside a friendly and welcoming team dedicated to providing top-notch careReception duties, general admin, and ensuring smooth practice operations40-hour...

  • Buying Assistant

    2 weeks ago


    Swindon, Swindon, United Kingdom WHSmith Full time

    Buying Assistant - News & MagazinesBased - Swindon (hybrid working 3 office & 2 home days)Salary upto £22,000The RoleAt WHSmith our people are at the heart of everything we do. They are the ones that go the extra mile for our customers. The ones that enable our growth.We now have an exciting opportunity for a Buying Assistant to join our High Street News &...

  • Finance Assistant

    2 weeks ago


    Swindon, Swindon, United Kingdom THRIVE GROUP LTD Full time

    Thrive Group are delighted to be working with our company based in Swindon who are actively looking to recruit a Finance Assistant to join the team on a temporary basis. What you will be doing: Working in a friendly and busy Finance time you will assist with the following duties:Cash Flow projection support - Vendor payout analysis.Shop cash allocation &...


  • Swindon, Swindon, United Kingdom Likeskin Full time

    Full Job DescriptionWe are recruiting for a part-time Customer Admin Assistant to join our team in Swindon.Likeskin is an online store curating the best of Korean and Japanese beauty products including skincare, makeup and haircare. We are looking for an enthusiastic, friendly individual who is able to provide exceptional customer service, have great...

  • Commercial Assistant

    2 weeks ago


    Swindon, Swindon, United Kingdom BG Automotive Ltd Full time

    Reporting to the Commercial Manager the Assistant will be responsible for supporting the Commercial team in all aspects of their work.The Commercial Assistant will become the "go to person" for all admin tasks keeping themselves and the Commercial team up to date with all tasks and projects.Responsibilities will include: Building relationships with customers...

  • Optical Assistant

    2 weeks ago


    Swindon, Swindon, United Kingdom Inspired Selections Full time

    A very exciting opportunity has become available for a customer focused, commercially aware & self driven Optical Assistant on a full time, permanent basis. You must have a minimum of 6 months optics experience, and be driven and passionate about cusotmer serviceThis is for a hugely successful and well known multiple who have an opening due an employee who...

  • Commercial Assistant

    2 weeks ago


    Swindon, Swindon, United Kingdom BG Automotive Ltd Full time

    Reporting to the Commercial Manager the Assistant will be responsible for supporting the Commercial team in all aspects of their work.The Commercial Assistant will become the "go to person" for all admin tasks keeping themselves and the Commercial team up to date with all tasks and projects.Responsibilities will include: Building relationships with customers...

  • Personal Assistant

    2 weeks ago


    Swindon, Swindon, United Kingdom Sean Lucas enham trust Full time

    Job Overview:HoursPart time Monday - Thursday (28 hours) maternity cover. Starting in January 2024. Exact hours to be arranged. May be possible to take on additional hours. The wage is £11.50 per hour.Once maternity cover finishes, you will be guaranteed 14 hours, with an option of additional hours.Main Duties:To assist with personal care at work (will...


  • Swindon, Swindon, United Kingdom Five Education Full time

    Do you want to make a real difference to the students you work with and create a love of learning from day one?Or perhaps you have a real interest in a role as an SEN Teaching Assistant and would relish the opportunity of a position in a great school in Swindon?If Yes, then this role is for you...Here at Five Education we believe in full-time, hands-on...

  • Accounts Assistant

    2 weeks ago


    Swindon, Swindon, United Kingdom Inchcape Full time

    Accounts Assistant - Audi Swindon£25,200paAt Inchcape, we are all about rewarding hard work, that's why we offer a benefits package with great perks from vehicle discounts to mental health support and much more- Family Friendly Enhanced family friendly policies, giving you more time to spend with your family.- Annual leave A minimum of 33 days annual leave...


  • Swindon, Swindon, United Kingdom JUICE RECRUITMENT Full time

    This is an exciting time to join our client as they are entering a time of amazing expansion and growthDay to Day: Working closely with the branch manager to ensure a smooth running office Assisting the team in their operational queries such as holiday requests, booking in site visits and ensuring they have correct and new uniform Booking in meetings on and...

  • Transport Admin Clerk

    2 weeks ago


    Swindon, Swindon, United Kingdom Staffline Group Full time £13

    Staffline is recruiting for a Transport Administrator working in the transport office for one of our most prestigious client's based in Swindon. The rate of pay is £13 per hour Option to work full time Monday - Friday OR Part time Weekends Your Time at Work Assisting in the compilation of weekly transport data. Assisting in the management and recording...


  • Swindon, Swindon, United Kingdom Incentivised Limited Full time

    Join Our Vibrant Team as an Office AdministratorAre you a Google Sheets wizard, capable of conjuring up formulas with a flick of your fingertips? Do you possess a knack for communication, radiating friendliness and a can-do spirit? If the answer is a resounding yes, then we have the perfect role for you in our bustling head office teamAt Richard James, we're...