Rating Administrator

1 week ago


Leeds, Leeds, United Kingdom GeraldEve Full time

Job Ref

  • Rating Administrator 6 Month FTC
  • AUG2023
    Location
  • Toronto Square, 2 City Square, Leeds LS1 2ES, UK
    Function
  • National
    Salary
***
Status

  • Full Time
    Type
  • Fixed Term Contract About the Team


Gerald Eve's Leeds office currently comprises of 12 Surveyors together with an Office Administrator, and a team of Rating Managers and Rating Administrators.


Job Description:


To provide general administrative and secretarial services to the Leeds office and supporting the Office Administrator with tasks in relation to their forthcoming office relocation.

Main responsibilities

  • Entering new instructions, clients and contacts onto the CRM database.
  • Entering and maintaining accurate uptodate rating information on the firm's extensive rating data base.
  • Maintaining accurate uptodate record of departmental billing, both YTD and forecast.
  • Preparing and generating invoices and billing guides from the firm's computerised invoicing system.
  • Pursuing rates refunds and issue of Notices from the Valuation Office Agency and Billing Authorities.
  • Preparation of Valuation, Proof of Evidence and other reports as required.
  • Tracking issued invoices and ensuring prompt payment.
  • Regular and adhoc financial/rating reporting (internal and client facing).
  • Liaising directly with clients on admin issues.
  • Drafting correspondence under the direction of the Partners or Associates concerned.
  • Copy typing using Word 2010.
  • Taking and dealing with incoming telephone calls.
  • Dealing with incoming and outgoing mail.
  • Filing, photocopying, binding.
  • General office duties as allocated by the Office Administrator to ensure the smooth running of the department.
  • Working closely with the Office Administrator to provide an efficient support team for the office.
  • Covering the Office Administrator and other secretarial duties over holiday periods.
  • Organising diaries for the team (via Outlook), making meeting and travel arrangements, organising refreshments at meetings, as necessary.
  • Ensuring Surveyors comply with the policies of the firm's Quality Assurance certificate ISO 9001:2008.
About you

  • Fast and accurate typing
  • Sound working knowledge of Word, Excel, PowerPoint and databases helpful.
  • Well organised with an eye for detail and able to work to tight deadlines.
  • Responsible, flexible, selfmotivated with a real desire to deliver excellent customer service.
  • Excellent communication skills, both written and verbal.
  • Commitment to developing technical knowledge and understanding of the professional environment.
Salary and benefits

  • Salary: competitive based on market, professional experience and qualifications
  • Performance related staff profit share scheme
  • 26 days' holiday per year (full time amount), plus Bank Holidays and days at Christmas and New Year.
  • Pension scheme membership (after initial probationary period)
  • Enhanced maternity and paternity pay after passing probation
  • Private Medical Insurance
  • Life and Accident insurance
  • Group income protection scheme
  • Critical Illness Cover (selffunded)
  • Dental Insurance (selffunded)
  • Wellbeing Allowance
  • Access to Peppy for you and your partner
  • 1 paid volunteering day per year to help give back to our local communities
  • Interest Free Season Ticket Loan
  • Interest Free Rental Deposit Loan
  • Employee assistance programme


Alongside our competitive compensation and benefits package we offer all our staff the ongoing opportunities to learn and develop, through in-house CPD sessions, further education support as well as internal and external training programmes.

Gerald Eve encourage pro-bono work and volunteering as well as regular social and sporting activities to engage with all your colleagues.

Working Hours

Our full-time working hours are 36.25 per week (7.25hrs per day). Gerald Eve operates a hybrid and core hours working policy.

However, this position requires the individual to be initially in the office 5 days per week during their training period.

Once the individual's training has been completed, they will be required to be in the office 4 days per week.

This position may also involve out-of-hours working on an 'as necessary' basis. We also offer great flexibility around our core hours, which are from 10.00 a.m. to 4.00 p.m. You can choose to start and end your day around these hours, provided you still do your 7.25 hours per day (e.g., 8.00 am

  • 4.30pm, 10.00 am pm). This position also involves outofhours working on an 'as necessary' basis.

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