Visual Arts Administrator

2 weeks ago

London, Greater London, United Kingdom Southbank Centre Full time

We are looking for an Administrator to join our Visual Arts department on fixed-term, part-time basis.

About the role and the team:
Since 1968 the Hayward Gallery has been one of the world's leading public galleries of modern and contemporary art.

The hub of visual arts at Southbank Centre, the Hayward plays a vital role in the London art scene through its original programme of large-scale exhibitions, smaller project shows and outdoor installations.

In 2018 the Hayward Gallery celebrated its 50th anniversary year with a number of special events and programmes.

Main Responsibilities:

  • Assist with all financial processes relating to the department, including setting up suppliers, raising purchase orders and invoices, coding and reconciling expenditure and coordinating per diems and petty cash for artists and their teams.
  • To coordinate and book travel and accommodation for artists.
  • To book meetings, take minutes and follow up on actions as required.
  • Maintain the filing systems for the Hayward Gallery (including Google Drive and archive), and ensure Hayward Gallery Intranet kept up to date.
  • Organise requests for office equipment within the department.
  • Arrange training for the Exhibitions teams as required.
  • To draft correspondence to general enquiries.
  • To act as Fire Marshall for the Visual Arts teams (training will be provided).
  • Any other duties as required by the Director or Deputy Director.
- _ a min 5% pension contribution (going up to 8% depending on employee contribution)_
- _ 28 days annual leave, plus bank holidays_
- _ Hybrid working model (3 days office working, 2 days from home)_
- _ Enhanced sick pay_
- _ Enhanced family leave benefits_
- _ Discount at all onsite retail, food and beverage vendors_
- _ Free staff tickets for SC events_
- _ Free entry to Hayward Gallery_
- _ Free/discounted entry to other institutes such as the Tate_
- _ Free staff yoga
Southbank Centre


Southbank Centre is Europe's largest arts centre and one of the UK's top five visitor attractions, occupying an 11-acre site that sits in the midst of London's most vibrant cultural quarter on the South Bank of the Thames.

The site has an extraordinary creative and architectural history stretching back to the 1951 Festival of Britain.

Southbank Centre is made up of the Royal Festival Hall, Queen Elizabeth Hall, Purcell Room and Hayward Gallery as well as being home to the National Poetry Library and the Arts Council Collection.

It is also home to six Resident Orchestras (Aurora Orchestra, Chineke Orchestra, London Philharmonic Orchestra, London Sinfonietta, Orchestra of the Age of Enlightenment and Philharmonia Orchestra).


Our Artistic Mission
Southbank Centre exists to provide great artistic experiences for everyone. Through art, we invite our visitors to enjoy shared cultural encounters together. To gaze. To listen. To be moved. To discover a new idea or a new perspective. We are proud that for the last 70 years, the performances and exhibitions here have moved millions. We have provided a home for art and for artists. A community centred on art, where everyone, no matter their job, helps make the experience.


We create a place where as many people as possible can come together to experience bold, unusual, entertaining and eye-opening work.

We want to take people out of the everyday, every day.


By attracting people to work for us from a broad range of backgrounds with diverse attitudes, opinions and beliefs we can continue to look at the world with fresh eyes and find new ways of doing things.

SC is a warm and welcoming place to work, with great aspirations and ambitions to create great and accessible work for all.

We pride ourselves in building a supportive environment to enable the development of our staff.


If you feel you have just some of the required skills and experience but meet the person specification, we would still encourage you to apply; we are very open to continuing the training and development of individuals who are self motivated to acquire new skills and knowledge relevant to the role.

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