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Systems Administrator

3 months ago

Liverpool, Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

Administrator required to support the Estates & Facilities Dept to primarily support the finance function, which will include cost controlling, raising orders and processing invoices within local procedures and complying with Trust SFI's.

Manage contract database, ensuring contracts are aligned to budget and financial processing in line with Trust SFI's.

Link with procurement lead. Identify risks and concerns.

Liaise with suppliers; liaise with departments to agree recharges.

Use CAFM system, assist in other areas as required including helpdesk. Initial focus is to support Operational Estates and Medical Engineering.

Knowledge of E&F would be an advantage


Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.


The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.

The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.


It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.


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  • Manage and maintain the document and data control process within the Project Office, using defined systems
  • Issue any relevant progress reports to the Project or Programme Manager.
  • Correlation of all documentation, logging, filing and distribution accordingly, ensuring accurate audit trail is maintained.
  • Control the quality system within the Project Office, capturing all relevant processes, and review regularly.
November 202- To attend and minute meetings as and when required, maintain a log of required actions and decisions.

  • To proactively manage the actions log providing updates as required by the Project or Programme Manager.
  • Provide administrative support to the Project Team in all aspects of work relating to Projects. This will also include the coordination of diaries, arrangement of meetings, venues and catering requirements etc.
  • Undertaking general administration duties including typing, photocopying, distributing and filing all correspondence, dealing with incoming mail and telephone calls/enquiries.
  • Maintain an effective 'bring forward' system, ensuring that deadlines are adhered to and action is taken as appropriate.
  • Provide secretarial support to the Project Team as and when required.
  • Carry out any other relevant duties that may be requested to ensure the systems within the Project Office are under control.
Communication Skills

  • The post holder should display excellent written and verbal communication skills in liaising with other team members, Trust personnel and external bodies.
  • The ability and commitment to work as an effective team member.
  • The post holder should display professionalism when representing the department.
General

  • Support the Manager in
- induction and supervision of new staff within the Project Team
- implementing existing policies and procedures.

  • Cooperate fully in the introduction of new technology and of new methods of working as appropriate to the post holder.
  • Continuously update knowledge of new trends and maintain and improve knowledge and competence, through selfdevelopment.
  • Undertake all mandatory training as required by the Trust.