Records Coordinator

2 weeks ago

London, Greater London, United Kingdom EIP Full time

Department: Client Services

Reports to: Records Managers Seniority: Mid level Term: Permanent Working arrangement: Full-time(3 days in the office & 2 days working from home) About EIP

EIP is award-winning and specialises in high-value and complex patent matters with offices in Europe and the US. Our multidisciplinary team combines patent attorneys, litigators and commercial IP lawyers in three of the world's main patent markets – Germany, UK and USA, and now also in the Nordics through our recent expansion into Sweden. EIP has an ever-growing client base, from major multinationals through exciting mid-stage IP-rich companies, to highly innovative start-ups, across the world.

The approach to progress is highly meritocratic, with patent attorneys at all levels receiving support through a sophisticated training program. New trainees get exposure to clients from the day of joining. Those who join us share in the team's stand-out visibility in the world of patents and get to celebrate our award wins.

Since 2018 EIP has been a five-time winner of European and UK Patent Contentious Firm of the Year by leading IP magazine, Managing IP while The Financial Times lists EIP as a leading European patent law firm, recently awarding EIP the highest possible ranking (gold stars across all six technology areas). Feedback received from clients and peers rates EIP as "unstuffy and its staff are very personable", with "excellent technical and legal expertise", and they "combine an exceptional professional ethic with impressive technical diligence".

Diversity is an intrinsic part of EIP's business culture. We are proud to support the IP Inclusive initiative and we are a signatory to the IP Inclusive Charter. EIP actively engages in diversity efforts and is committed to developing an attitude of openness for the benefit of all those working in the IP profession.

About the team

The Records team ismade up of a Records Team Manager, a Records Operations Manager, a SeniorRecords Coordinator, two Records Assistants and a Records and RenewalsAdministrator. The team falls under the wider Client Services department.

Members are basedin London and Bath and deal with a variety of responsibilities in order tofacilitate the smooth-running of the Records function.

About the role

The overall purpose of the role is to assist with the administration of the EIP records database and assist with the day to day running of the department.

Responsibilities

  • Processing and docketing daily post (physical and electronic) from the European Patent Office, UK Intellectual Property Office and United States Patent and Trademark Office and Foreign Agents
  • Using Inprotech to update our systems; docketing, updating and clearing deadlines
  • Setting up new cases (patents, trademarks anddesigns)
  • Assisting with workspace creation on EIPdocs
  • Providing administrative support to the wider Records team on an ad hoc basis
  • Handling EP Grant and Validations; including instructing our service providers via their portals and filing Address for Service
  • Covering certain aspects of Records Assistants job i.e. converting Records e-mails and sorting them into the correct categories for processing and filing away all incoming physical and electronic post correspondence onto EIP's document management system (EIPdocs), downloading European Patent Office and UK Intellectual Property Office post

You will be comfortable working in a modern, fast-paced environment where you are given a level of autonomy to do your work.

Successful candidates will also be able to demonstrate the following:

  • An interest in working within a modern professional service environment
  • An appropriate professional attitude (personable, well prepared, flexible and enthusiastic)
  • Excellent written and oral communication skills
  • Ability to deal with a variety of people at different levels
  • Ability to work under pressure
  • Excellent research and presentation skills
  • Self-motivation, and the ability to manage own workload
  • Meticulous attention to detail, and an analytical mind
  • Initiative and the ability to act independently
Previous experience of patents and/or renewals is not essential to be successful in this role, as full training will be given.

Other information

With ourstate-of-the-art paperless systems, we offer hybrid working, three days in the officeand two from home. EIP's employees also enjoy reduced business hours on thedays when working from the office subject to there being no urgent workcommitments.

EIP has a friendly,progressive and mutually supportive working environment along with a smartcasual dress policy and stylish modern offices.

We offer a competitive salary and several benefits:

  • Discretionary bonus
  • 25 days of holiday, excluding bank holidays
  • Private medical health care
  • Free eye tests
  • Employee Assistance Programme
  • Cycle to work scheme
  • Season ticket loan
  • Electric vehicle scheme
  • Enhanced maternity, paternity, adoption, and shared parental leave
  • Holiday loyalty

Equal opportunities

EIP is an equal opportunities employer that values diversity andwelcomes applications from all suitably qualified persons regardless of theirethnicity, gender, sexual orientation, age, disability, religious practice orany other perceived differences.

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