Ea to Md Marine

1 week ago

London, Greater London, United Kingdom The Crown Estate Full time

Advert close date: 30th November 2023

Main Accountabilities:

  • Responsibility for
    managing the Managing Director's diary, proactively preparing for upcoming meetings and deadlines, highlighting priorities, conflicts or outstanding issues. Ensure material for meetings is considered and ready for the GLT member ahead of time
  • Proactive and efficient
    inbox management in agreement with the Executive Director
  • Coordinate, proactively engage and
    support projects as advised by Executive Director
-
Team management - take the lead in ensuring organisation charts, team distribution lists and other broader Group team material is relevant and up to date. Responsible for keeping the Group team aware of relevant changes that affect team processes or procedures

  • Take responsibility and ownership of
    optimising systems and developing/expanding team processes to increase efficiency across the Marine Leadership Team
  • Work closely with and nurture strong working relationships with the
    GLT EA community, to help ensure best use of GLT members' time around the many competing demands. Demonstrate a solutionfocused approach and be an active/proactive member of this subgroup. Offer flexible and comprehensive cover and adhoc support to the other EAs within this community, as needed
-
Develop key relationships with senior internal stakeholders and Board members. This extends to the Managing Director's external contacts and stakeholders, where a good rapport will enable the GLT member to optimise their working relationships with external parties.

Examples of potential stakeholders may include:
JV partners and interest groups, senior level executives from our customers and leading industry companies, HM Treasury, Government and Council officials

  • Develop strong relationships with other assistants across the business by being an
    active, contributory member of the Assistants' Network:

  • Promote and ensure knowledge sharing, consistency in approach and joined up thinking to team actions/events
-
Line management:the EA may undertake line management responsibilities as part of their role. For those without line management responsibilities, the expectation is that they will work closely with the relevant Team Coordinators/Team PAs providing support, guidance and light mentoring as required

  • The EA member supports the team in building and maintaining constructive and caring working conditions across the team

Knowledge, experience & skills:

  • Brings a considered and calm approach to the role, combined with strong influencing and relationshipbuilding skills, with an ability to persuade and negotiate
  • Excellent organisational skills with an ability to manage and proactively prioritise workload
  • Ability to proactively forward plan around many and varied internal deadlines
  • Fast and accurate working style, with an eye for detail
  • Tactful, discrete, resilient, diplomatic with excellent anticipatory skills
  • Highly discrete, maintaining confidentiality at all times
  • Ability to work independently and oversee selfdirected projects, often under pressure to meet deadlines
  • Commitment to gain a deep understanding of GLT area and the interdependencies between the SBU/Group Function across the business
  • The EA role, is considered key to role modelling, by setting the standard of expected TCE behaviours, and can help to identify areas of development or improvement within other support functions / roles
**This is a permanent position.

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