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Business Administrator

3 months ago

Plymouth, Plymouth, United Kingdom Southwest Intervention Services Full time

About Us:


We are a dynamic and forward-thinking organisation dedicated to making a positive impact on the lives of the young people we support.

As we continue to expand our reach and impact, we are looking for a motivated and proactive Business Administrator to join our team.


As our new Business Administrator, you will play a vital role in supporting the Managing Director and Service Managers with day-to-day activities while providing essential administrative support to various departments.

This position offers an exciting opportunity for career progression within a vibrant and progressive organisation.

Key Responsibilities:

  • Answering the telephone and taking messages.
  • Ordering office supplies.
  • Provide general administrative support to Senior management team.
  • Assisting with financial administration including credit control.
  • Provide administrative support for the safer recruitment process and DBS procedures.
  • Create and update office databases to reflect SWIS' compliance with safer recruitment processes.
  • Assist with audits of safer recruitment practice and procedures.
  • Attend any necessary training to ensure uptodate knowledge on safer recruitment practices and procedures.
  • Assist with collating monthly reports.
  • Assist with preparation of presentations, newsletters, and other documentation.
  • Maintaining registers, inventories, and trackers.
  • Minute taking.
  • General document control activities.
  • Maintain office diary including meeting rooms.
  • Schedule / undertake fire equipment checks & tests when appropriate.
  • Organise transport and accommodation.
  • Arranging & coordinating events.
  • Support & contribute to our sustainability and social value goals.
  • Keep safeguarding of the young people we work with as a paramount practice.
  • To be responsible for maintaining safe working practices for oneself and young people and to be aware of risk assessment and Health and Safety Guidelines.
  • To participate in training as requested.
  • To demonstrate and promote antidiscriminatory attitudes and inclusive behaviour

Please note:
The above list outlines the current duties required, indicating the level of responsibility.

It is not exhaustive, and duties may vary from time to time without altering the general character of the role or the level of responsibility involved.


Person Specification:

-
Positive Attitude: Display a cheerful and optimistic demeanour to create a welcoming environment for children visiting the office.
-
Passion for Customer Service: Show a natural inclination toward delivering excellent customer experiences.
-
Organisational Skills: Strong attention to detail and the ability to manage multiple tasks effectively.
-
Communication Skills: Excellent written and verbal communication skills to interact with internal teams and external stakeholders.
-
Tech-Savvy: Comfortable using computer systems and software for data management and communication.
-
Adaptability: Willingness to learn and grow in a dynamic and fast-paced work environment.
-
Team Player: Ability to collaborate effectively with colleagues and other stakeholders.
-
Confidentiality: Recognize when information needs to remain confidential and understand the reasons why.
-
Travel: Able to reliably travel to and from the office every day.

Qualifications Needed for this Role:

  • GCSEs in Maths and English, Grade C/4 or above.

Duration:
Permanent

Hours of Work: 40 hours per week

South West Intervention Services is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
SWIS is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Types:
Full-time, Permanent

Pay:
£11.53-£12.50 per hour

Benefits:

  • Company events
  • Company pension
  • Employee discount
  • Free parking
  • Life insurance
  • Onsite parking

Schedule:

  • Monday to Friday

Education:

  • GCSE or equivalent (preferred)

Work Location:
In person

Reference ID:
SWIS/BA/04-2024