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Centre Support Assistant

4 months ago

London, Greater London, United Kingdom BE Offices Full time

Job Title:
Centre Manager

Responsible to:
Director of Business Centres

Location:
Minories

Salary:
Competitive

Version:2022

  • BE Offices is an awardwinning provider of flexible workspace in London and throughout the UK. Our office solutions operate under multiple brands but share the same ethos of offering a quality, cost effective working environment for businesses of all sizes. We are one of the oldest in our sector, established in 1994 and have pioneered the advance in service levels to our clients both in technological development and firstclass personal service. Our long list of awards are testament to our continual drive to support and develop our teams and provide the best service in our industry._
  • Our vision 'Together, we are building the business lifestyle that everyone wants'._


You will be the first point of contact for all existing clients, new clients and internal stakeholders, but more than that you're a crucial part of the centre team.

That means you'll be involved in all the centre support activities helping us providing award-winning service.

To assist in providing an outstanding service, we require a charismatic
Centre Manager. You'll be based in our Minories business centre in a busy team, reporting to the Director of Business Centres. We pay employees above the Living Wage requirements and you'll get a host of benefits listed below.

You'll be dealing with clients every day so professionalism is of the utmost importance.

We strive and succeed to be the best in our industry, previously winning various awards such as
_BCA's Business Centre of the Year_, featuring in the
_Sunday Times Top 100 Best Small Companies to Work for _Top 100 for 7 consecutive years.

We are also
_Investors in People_ accredited.


If you can juggle tasks with a smile on your face and deliver great customer service then this role is for you.

We have training available every year to help you grow in your role in order for you to progress further when opportunities become available.


Key Responsibilities and Accountabilities:

  • To oversee the day to day running of the business centre covering all aspects
  • Manage the centre team and ensure the 'Service Success Chain' is being adhered to at all times
  • To ensure that all meeting rooms including management office and vacant offices are tidy, safe and welcoming to all clientele/visitors
  • Deliver viewings to potential clients and be involved in finalising agreements
  • Work closely with the Sales team in relation to new clients
  • Maintain reports and invoicing relating to centre occupancy and any other adhoc reports
  • To lead and support an administrative team
  • To carry out administrative and clerical duties for clients as required which may include filing, archiving, photocopying, collating, laminating, faxing, preparation with mailings, word processing, data entry and preparation of reports and other information
  • To process catering orders and meeting room requests made by clients
  • To deal with customer requests in a prompt and timely manner
  • To liaise with relevant staff to ensure that all client queries are responded to within procedural deadlines
  • To book various chargeable services for clients such as couriers and taxis
  • To issue and ensure receipt of swipe cards, keys, furniture etc. to clients when required
  • To create and issue welcome packs for new clients
  • To be able to provide an effective handover to anyone covering your role whilst you are away

Role Related Development:

  • To understand the principles of Health and Safety and Security procedures
  • To complete audits of vacant offices and produce inventories on office spaces
  • Communicate maintenance requests to the appropriate stakeholders
  • To support our Service Success Chain
  • Local area and basic product knowledge
  • Attend training to develop relevant knowledge and skills
  • Training and development to help you progress not only in the company, but as a person too
  • The above accountabilities are not exhaustive of your duties and may change over time. As the Business expands, gradual changes may occur and result in the substitution of one role for another. When substantial changes occur, the post holder will be consulted and before the change is introduced and reasonable notice will be given._

Personal Specification:

Qualification and Education - GCSE's or above in Business related area - Essential

Experience - 12 months customer service experience - both face to face and telephone - Essential

12 months in similar supervisory role - Desirable

Experience of working with minimum supervision - Desirable

Skills and Abilities - Proficient in Word and Outlook - Essential

Excellent telephone communication skills - Essential

Face-to face customer services skills - Essential

Competent on Powerpoint - Desirable

Switchboard operational skills - Desirable

Work Requirements - Full time position working business hours Monday