Band 3 Business Assistant

1 week ago

Leicester, Leicester, United Kingdom Leicestershire Partnership NHS Trust Full time

Job summary

An opportunity has arisen to join our existing City Business Assistant Team with our Leicester City Healthy Together. There are two part time vacancies hours per week.

The successful applicant willprovide administration and secretarial support to Clinical Team Leaders withinthe service.

We provide comprehensiveadministrative and secretarial support to individuals, clinical teams orspecific service areas to harmonise efforts and specialisms of all disciplinesto achieve effective and efficient service provision.

You will deal confidentially andconfidently with complex patient and staff information and to provide supportand advice within the remit of the role, and escalating problems or concernswhere appropriate.

The role will be basedat Leicestershire County Council, Glenfield, but there may on occasions be a requirement totravel locally, therefore own transport is essential for this role.

Some hybrid working may beagreed, after initial training period.

Main duties of the job

Although training will be provided, it is expected that the successful applicant will be able to demonstrate the following skills/experience from the onset.

Experience of taking minutes/notes of meetings either by handwritten notes or dictation. Skilled in areas of Microsoft Office. There will be a requirement to create and work within excel databases. Ability to create and format professional documents such as letters to a high standard. Ability to build positive working relationships. Experience of planning and prioritising own workload. Able to work under pressure using own initiative to solve problems.

For additional information, please contact:

J Admin Support Manager

Admin Team Leader

About us

Leicestershire Partnership NHS Trust (LPT) provides a range of community health, mental health and learning disability services for people of all ages. Delivered through over 100 settings from inpatient wards to out in the community, our 6,500 staff serves over 1 million people living in Leicester, Leicestershire and Rutland.

Here at LPT, our values are Compassion, Respect, Integrity and Trust, which we keep at the heart of everything we do.

We aim to develop a workforce that reflects our community. We actively implement equal opportunities in employment and service delivery and seek people who share our commitment. We strongly encourage applications from all sections of the community, particularly from underrepresented groups.

Details of our benefits, leadership behaviours and other important information are contained in the attached document titled Information for Applicants.

We will consider requests to work alternative hours or varied working patterns in line with our flexible working policy.

For all substantive roles, new staff (excluding medical staff) are appointed subject to a 6-month probationary period (see Probation Policy).

All jobs will require permission to work in the UK.

For all jobs the cost of any DBS disclosure required will be met by the individual. This will be deducted from salary once started.

Applicants at risk within the local NHS who meet essential criteria will have preference for interview.

Job description

Job responsibilities

If you like what you've read and would like more information on the duties and responsibilities of this role, please click onto the attached Job Description and Person Specification.

Person Specification

Experience

Essential

Highly skilled in all areas of Microsoft Office, and can demonstrate good keyboard skills in terms of speed and accuracy Skilled in Microsoft Excel. There will be a requirement to create and work within Excel databases. Experience of taking minutes/notes of meetings, circulating documentation including identifying actions ensuring they are logged, prioritised, and are followed up. Experience of communicating effectively via email, including implementing a flagging/prioritisation system for self and others. Experience and knowledge of creating and formatting professional communications, such as letters, leaflets, presentations, reports and briefings to a high standard. Ability to communicate effectively at all levels and build positive working relationships. Experience of planning and prioritising own workload. Experience of electronic diary management for self and others. Experience of using on initiative to solve problems. Experience of supporting change within the workplace or implementation of office systems.

Desirable

Experience of ordering goods or services, monitoring progress of orders, checking receipt of goods or services to ensure invoices can be reconciled.

Qualifications

Essential

Essential criteria GCSE English Language Grade C (new Grade 4) or above GCSE Maths Grade C (new Grade 4) or above.

Desirable

Desirable criteria City & Guilds Audio transcription Level 3 or above or can demonstrate equivalent skills.

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