Events Assistant

2 weeks ago

London, Greater London, United Kingdom British Private Equity and Venture Capital Association Full time

British Private Equity and Venture Capital Association (BVCA)
The British Private Equity & Venture Capital Association (BVCA) is the voice of private capital in the UK.

We are the industry body and public policy advocate for the private equity and venture capital industry in the UK.

We have been acting on behalf of this community for almost 40 years, enabling it to uphold its vision and achieve its goals, as it has moved from a niche part of the investment community to being a mainstream part of the wider economy.

We actively represent this diverse community of long-term investors enabling them to speak with one clear and consistent voice to wider society, including the Government, media and MPs.

The BVCA engages with and supports the private capital community, connecting institutional investors, fund managers, portfolio companies, advisers and service providers.

Our membership comprises more than 700 firms, including over 325 private equity and venture capital businesses, over 100 institutional investors and more than 200 professional services firms.

Our role is to be the unrivalled forum where the industry gathers to network, learn and address a wide range of issues; of equal importance, we represent the industry to key stakeholders in government, Parliament, the media and elsewhere through the advocacy delivered by our policy and external affairs departments.

Our members are active long-term investors who engage with their portfolio companies so that they grow and achieve their long-term ambitions - beyond the returns to investors (which typically out-perform the public markets), this also creates value for the country, economically and socially.

Over 2.2 million jobs in the UK are backed by private equity and venture capital - many of these are the jobs of the future in high-growth sectors like biotech, software and clean energy, but equally important are those in more established parts of the economy where private capital galvanises the competitiveness and productivity of the companies they invest in.

For the UK as a whole, the industry The office is located in central London (hybrid working currently).

The Role


This full-time position within the BVCA offers an exceptional opportunity for a dedicated Assistant with a keen interest in events to join a busy Events team and expand their skills and expertise in the industry.

Situated in central London, occasional travel within the UK is required for in-person events. Flexibility with working hours is necessary during these periods, often extending beyond the typical 9am-5.30pm schedule.

Your primary responsibility will involve collaborating with the Events Team to ensure the seamless execution of the BVCA events program.


Responsibilities

  • Support Director, Senior Events Manager and Events Manager with all admin tasks for flagship events.
  • Coordinating pre and post events communications with both delegates and speakers
  • Managing and maintaining excel spreadsheets for all events, ensuring they are accurate and up to date
  • Arranging panel calls for multiple speakers.
  • Preparing and packing event collateral
  • Coordinating the use of digital platforms to ensure the smoothrunning of events
  • Collecting and collating feedback and feeding this back to the relevant teams
  • Creating and editing web pages to reflect current event details
  • Assisting Events Manager and Event Executives at events (in person and digital).
  • Assisting Senior Commercial & Events Manager with preparing and editing commercial documents such as Key Account Meeting briefings, sponsorship/ticket proposals and sponsorship contracts.
  • Coordinating calls/meetings with members and speakers for Director and Managers within the events team.
  • Support Commercial Executive with booking and recording delegate registrations for all ticketed events.
  • Ensuring that event files, systems and databases are kept up to date.
  • Supporting Director and Managers within the team on any ad hoc projects.

Requirements:

Essential Skills/Experience

  • Strong administrative skills implementing improved process, seeking new ways of working
  • Adaptability and flexibility to adjust to changing business needs
  • Experience with managing conflicting priorities and multiple daytoday tasks, while maintaining high quality standards.
  • Ability to quickly form rapport with colleagues.
  • Methodical approach to work with an eye for detail.
  • Enjoys and thrives off a busy and fast paced environment.
  • Ability to remain calm under pressure and have a positive 'can do' attitude
  • Excellent accuracy and proofreading skills.
  • Intermediate level of experience with Excel
  • Proficiency in the use of MS Office such as Excel, Word and Outlook.
  • Strong time management and exceptional organisation skills.
  • Excellent writing and presentation skills.
  • Excellent interpersonal skills and ability to build professional relationships both internally and externally.
  • Professional telephone manner combin

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