Shipping Coordinator

1 week ago

Aberdeen, Aberdeen City, United Kingdom Tulloch Recruitment Full time

Our client based in Aberdeenshire are looking for a Shipping Coordinator to join their team on a contract basis, with the view to go staff.

The Shipping Co-ordinator within ISE is a critical part of the business. Using your import, export and freight knowledge, you will facilitate the safe and timely shipment of product and materials.

Critically, you will work with key stakeholders to obtain freight estimates and execute customer shipment plans with an emphasis on controlling costs while meeting schedule, customer and compliance requirements.

You will take the lead in communicating with clients and facilitating transactions managing shipment orders, requests for tracking information and handling return requests.

As Shipping Co-ordinator you will ensure relevant documentation has been prepared and recorded allowing products to be delivered without interruption leading to Client satisfaction by efficient and economical movement of products.


DUTIES & RESPONSIBILITIES:

  • Ensure movement of goods, imports & exports are in compliance with HMRC & Company policy.
  • Organise the shipment of import and export orders: obtaining quotes from freight agents, preparing all relevant documentation, liaising with other departments to obtain information as required.
  • Adhere to shipping compliance procedures & Incoterms regulations
  • Complete accurate documentation such as commercial invoices and dangerous goods notes and shipping orders in line with regulations according to the country of destination
  • Plan and coordinate transportation of items and manage the timely flow of customer orders and with focus on accuracy, efficiency and time management
  • Prepare customer invoices for export orders.
  • Assist in preparation of audits/inspections both internal company and by external bodies.
  • Liaising with Sales Department and Warehouse personnel for special order requirements and shipping information
  • Complete month end reports for accounts department
  • Maintenance of HMRC records, both imports and exports, updating OA filing system / archiving etc.
  • Address order flow or shipping delays and quality control issues, such as damaged or improperly packed goods
  • Complete daily shipping and receiving logs
  • Document and escalate any customer service issues and/or shipping/receiving errors
  • Carry out other duties as and when business requirements dictate as may be reasonably expected by line manager
Desired Qualities/Qualifications

SKILLS & EXPERIENCE REQUIRED

Essential - HND in a relevant business qualification or equivalent

Desirable - CILT related qualification

  • Solid knowledge of logistics import & export procedures including customs procedures
  • ERP knowledge, essential (sage & Epicore desirable)
  • Computer literacy (including good command of Microsoft Office Excel, Word and Outlook)
  • A strong sense of customer focus (internal/external) (Customer Focus)

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