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Personal Assistant
3 months ago
Trinity is a 10-year joint venture between global knowledge enterprise Enzen andnSapphire Utility Solutions.
The partnership's mission is to enable Cadent, thenUK's largest gas distribution network, to deliver a safer, more resilient andnmore sustainable gas system to communities in the West Midlands for generationsnto come.
Through a best-in-class operating model, digital transformation and innovative solutionsnin process efficiency, Trinity will replace more than 300 kilometres of assets every year for the next decade, enhancing Cadent's mains and service network infrastructure and achieving long-term value for consumers.
Enzen is a global knowledge enterprise that focuses on gaining, refining and sharing expertise in the energy and utility sector.
Role Summary
To ensure success as a personal assistant, you should exhibit excellent organisational skills and demonstrable experience in a secretarial role.
Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customised administrative support whilst maintaining confidentiality.
Your Responsibilities and Accountabilities:
Establishing and maintain a governance framework for Trinity across all functions.nAct as the point of contact between the manager and internal/external clientsnScreen and direct phone calls and distribute correspondence.nManage diary and schedule meetings and appointments.nBooking of meetings rooms/venues and events as requirednRunning and managing Joint Venture Board meetings on monthly basisnRunning and managing Senior Leadership Team meetings ensuring there is an agenda, minutes are taken and actions follow as requirednWeekly Senior Leadership Team meetings ensuring there is an agenda, minutes are taken and actions follow as requirednSupporting the SLT with creating documents, reports and briefing material for client and stakeholder meetingsnOrganising and maintaining diary for Head of Contract.
Essential
1-2 years of experience as a personal assistant or administrative role.nCompetent in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPointnAbility to manage internal and external correspondencenExcellent written and verbal communication skillsnExceptional interpersonal skillsnMaintain confidentialitynInitiative to work independently and in a team environmentnExcellent organisational and multitasking abilitiesnAttention to detail and accuracynProactive with expectations related to the role with motivation to plan ahead and not await instructionsnexperience of minute meetings
