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Office Admin Assistant 1y Ear Fixed Term Contract

3 months ago

Reading, Reading, United Kingdom Antal International Full time

My Global client is looking for an Office Administration Assistant to join their offices in Theale, this role requires regular travel to Milton Keynes. This is a 1 Year Fixed Term Contract 37.5hr pw, salary £30K, Hybrid working
**Main Responsibilities:

General office administration & maintenance:

  • Managing inventory of office and kitchen supplies, supporting the purchasing process and liaising with suppliers
  • Coordinate and support the maintenance of office facilities and equipment, including vehicles,
  • Filing, greeting visitors and meeting/event administration,
  • Supporting the coordination of meetings and business travel, including managing schedules and booking transportation
  • Ensuring smooth operation of office processes
  • Post collection and processing
  • Logistics support to other departments
  • Responsibility in supporting departments with their shipping requirements.
  • Ad hoc errands

Supporting Finance Processes:

  • Vendor Management, including New Vendor Registration in System
  • Recording and processing of vendor invoices.
  • Support processing of expenses on finance system
  • General purchasing administration including negotiation with suppliers where required and raising purchase orders

General IT Support for Associates:

  • Supporting with Business Administration department projects and events.
  • Providing cover and support when Business Administration colleagues are absent
  • Any other duties required with the grade and level of the post

Qualifications, skills and experience:

Required

  • Regular travel by car to the Theale and Milton Keynes office.
  • Skilled user of Microsoft Word, Excel, PowerPoint and Outlook.
  • Highly motivated, accurate, works well under pressure and has a 'can do' approach.
  • Excellent interpersonal, organisational, verbal, and written communication skills.
  • The ability to learn new systems and processes.
  • Flexibility and a willingness to learn and manage your own workload.

Desirable

  • Evidence of undertaking previous administration work and or work experience in an office environment.
Parkside Recruitment Ltd is acting as an Employment Business in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.