Specialist, Travel and Expense Services

1 week ago

Abingdon, Oxfordshire, United Kingdom Immunocore Full time
Job Details: Specialist, Travel and Expense Services

Full details of the job.

Vacancy Name

Vacancy Name Specialist, Travel and Expense Services

Vacancy No

Vacancy No VN273

Employment Type

Employment Type Permanent

Location of role

Location of role Abingdon

About the Company

About the Company Immunocore (NASDAQ: IMCR) is a pioneering, commercial-stage T cell receptor biotechnology company whose purpose is to develop and commercialize a new generation of transformative medicines which address unmet patient needs in oncology, infectious diseases and autoimmune disease. Our leaders in R&D are internationally recognised as some of the biotech industry's most successful drug developers. We are creating not just an environment where great minds can interact but an innovation powerhouse answering the big questions.

Focused on delivering first-in-class biological therapies to patients, we have developed a highly innovative soluble TCR platform. Our ImmTAX molecules underpin a new generation of precision engineered drugs that harness the immune system to treat a broad spectrum of diseases with high unmet medical need, including oncology, infectious diseases and autoimmune diseases. We strive to create a diverse and inclusive workplace, while seeking talented individuals to work with us across the many functions that will allow us to deliver new medicines to transform the lives of patients. You will work with outstanding people who together pioneer the research, development and commercialization of bi-specific TCR therapies. We aim to create an environment where individual contributions and initiatives can be maximized, while fostering a culture of collaboration, based on respect and integrity. We want each individual employee to own their career, as part of high-performing teams, and in the context of on-the-job and formal continuous development and training, as well as constructive feedback. We always strive to identify ways to improve what we do and how we do it, by asking questions, voicing opinions, exploring various approaches and staying connected with healthcare professionals, patients, academia and other key partners.

Key Responsibilities

Key Responsibilities
• Responsible for T&E activities within Finance, primarily UK and RoW.
o Responsible for assuring and driving compliance to the Global T&E policy throughout the organisation, including compliance to relevant Sarbanes Oxley controls.
o Managing the corporate card program, including program administration with Banks for corporate credit cards, the issuance and oversight of individual corporate credit cards to qualified employees, and the
reconciliation and payment of global corporate card accounts.
o Manage Concur and the Travel Portal providing support to the Group's Concur users and liaising with 3rd party providers to resolve errors and/or implement improvements/changes.
o Conduct backend monitoring / audits to ensure that reports comply with company policies, are coded accurately, and are supported by appropriate documentation.
o Ensuring internal training provided to new starters and annually is up to date and providing pro-active training and communication with frequent system users, including Executive Admins.
o Configure reports in Concur to ensure that T&E practices comply with T&E policy. Disseminate reports to management monthly basis to analyse spend, ensure compliance, and improve controls.
o Identify areas of improvements to the T&E program (Concur and corporate credit card programme) continually measuring performance against changing business needs.
o Managing the connection between Concur and Netsuite, the Groups accounting system and managing the payments from Concur to NetSuite to complete monthly reconciliations for T&E expenses.
o Support any change in external global travel agent partnership, assuring there is no degradation in service to the Group during any potential transition.


• HCP reporting – as required by Compliance for external regulatory reporting globally.
o Responsible for ensuring Finance owned data captured through Netsuite and Concur is robust, complete and accurate.
o Responsible for working with Porzio, external 3rd parties, to ensure accurate data is captured and aligned with the transparency reporting requirements for each jurisdiction.
o Ensure the External meeting policy is being coded correctly regarding Donations/Grants and sponsorship and report out to leadership team monthly.
o Provide T&E approval process administration; for approving non-employee travel, HCP's etc.
• Support the broader Accounts Payable team on project activities and ad-hoc system or process implementations as required. Experience & Knowledge Essential

• ~3 years' experience running, monitoring and maintaining T&E processes within complex global organisations or transferrable skills from a similar finance function.

• Experience of delivering training to colleagues.

• Experience of working autonomously across a business to assure compliance with company policies and effectively resolve issues.

• Ability to present at internal meetings.

• Experience of applying company policies and procedures to resolve a issues.

• Strong IT and reporting skills. Desirable

• Knowledge of Group treasury operations and money market funds.

• Working knowledge of NetSuite.

• HCP reporting.

• Theoretical and working knowledge of Sarbanes Oxley controls. Education & Qualifications
• Bachelor's degree in finance or economics or equivalent work experience. #J-18808-Ljbffr

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