Programming Associate

2 weeks ago

London, Greater London, United Kingdom Trafalgar Entertainment Full time

JOB DETAILS:

***
Job reference
REQ00478

Date posted
31/01/2023

Application closing date
13/02/2023

Location
London

Salary
£25,000 to £28,000 per annum, depending on skills and experience.

Package

Contractual hours
40

Basis
Full time

Job category/type

Job description
Reports to Regional Programming Director

  • Location: TBA
  • Full time, permanent

ABOUT TRAFALGAR ENTERTAINMENT (TE)

  • We're a leading theatre and liveentertainment group with a national and international footprint.
  • Cofounded by Sir Howard Panter and Dame Rosemary Squire in 2017, Trafalgar Entertainment is a business focussed on bringing people together to share in the live experience; through new productions, through the operation of amazing theatre and liveevent spaces, and through distribution of livestreaming content. The group is home to Trafalgar Theatres, Trafalgar Theatre Productions, Trafalgar Releasing, Stagecoach Performing Arts, Helen O'Grady Drama Academy, London Theatre Direct, Trafalgar Tickets, Stagedoor App, Jonathan Church Theatre Productions and Chiswick Cinema.

ABOUT TRAFALGAR THEATRES

Trafalgar Theatres is the venue-operating division of TE. We currently operate 14 venues; including 12 in the UK regions; the Trafalgar Theatre in London's West End and the Theatre Royal in Sydney. We're growing fast, we're confident in what we do, and we're ambitious about the future. There's never been a better time to get onboard.

  • We are passionate about entertainment, audiences, and the live experience and we value

Creativity, Collaboration, Excellence and

Respect.

ABOUT THIS ROLE

  • The Programming Associate will support the Central Programming team, which includes but is not limited to, show diary management, creation of programming related documents and reports, liaison with producers and promoters and adherence to internal communication processes in relation to show and event bookings.

ABOUT YOU

  • In this role you will have links with the Theatre Directors, marketing departments (local, central and external), promoters, producers (internal and external) and ticketing teams (various), so you will be adept in planning and organising, with attention to detail. You will have excellent communication skills, ensuring you build positive relationships with key stakeholders. With good initiative, you will be proactive, and selfmotivated.

KEY RESPONSIBILITIES

  • As a Programming Associate within the centralised programming team you'll:
  • Respond to promoter and producer requests for diary availability under the guidance of the Regional Programming Director and/or Head of Regional Programming.
  • Input into all venue diaries through Artifax, including but not limited to diary entries, releases, update notes and general housekeeping.
  • Using Artifax, produce and distribute reports as requested.
  • Create programme related function sheets and other necessary documentation. Distribute as required in a timely manner.
  • Keep abreast of the Artifax software system making full use of Artifax Support and offering feedback to influence ongoing reviews and developments.
  • Undertake Artifax Support training to ensure the Programming Team remain fully up to date with system developments and changes.
  • Working with the Programming and Ticketing teams and in liaison with producers and marketeers, gain an understanding of and contribute to the creation of gross potentials that both maximise income and encourage sales.
  • Play a key role in liaison between Programming, Marketing and Ticketing departments ensuring an effective and timely flow of communication.
  • Work collaboratively with internal colleagues (i.e. Production, Marketing, Ticketing, venue based teams) to achieve best outcomes at all times.
  • Engage with the Financial and other teams as and when appropriate to support creation of programme related reports.
  • Offer general administration support to members of the Central Programming team.
  • Be willing and able to attend shows and events should the need arise.
  • Any other duties as required from time to time taking into consideration the grade of the post and capabilities of the employee.
  • Always acting in accordance with Trafalgar Entertainment's values and ethics.

Please note:
this role has scope for growth with developmental and learning opportunities within the field of programming.

Desirable skills

  • Experience with Artifax or other event management software
  • Experience working collaboratively within a team and across multiple departments
  • Proficient with Word, Microsoft, Excel
  • An affinity with the theatres and programming
  • Trafalgar Entertainment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
We are curious, courageous, and ambitious, empowering people to challenge and innovate in pursuit of excellence.

For an informal chat re

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